Seasonal Proposal Specialist

Job Description

Job Description

LEMOINE, a Great Place to Work®-Certified company, is seeking a seasoned Proposal Specialist within our Disaster Division. The Proposal Specialist is responsible for reviewing and ensuring compliance with disaster-related proposals across federal, state, or local government contracts, with a focus on disaster recovery, preparedness, and response (e.g., FEMA, DHS, CDBG-DR, state emergency management agencies). The ideal candidate brings 15+ years of experience in proposal development and compliance, including federal, state, or local solicitations.

Job Responsibilities:

• Proposal Development and Compliance

• Proactively requests RFPs and monitors opportunities through federal (e.g., SAM.gov), state, or local procurement platforms and databases.
• Develops and manages compliance guidance documents, ensuring all proposal outline sections align with contracting compliance requirements and client expectations.
• Manages proposal schedules, outlines, storyboards, and action items to meet submission deadlines.
• Conducts quality and compliance checks on proposal narratives, resumes, and technical volumes.
• Leads the review process of disaster-related proposals to ensure compliance with federal (e.g., FAR, DFARS), state, or local regulations and solicitation requirements.
• Tracks and monitors solicitation websites and client communications regarding proposal amendments and modifications, updating proposals to meet federal, state, and local guidelines.
• Leads proposal discussions and review calls engaging technical and program staff to write, compile, validate or review compliance-related content and other proposal information.
• Maintains and updates consultant files and databases to support compliant proposal submissions for disaster contracts.

• Proposal Writing Support
  • Writes and refines proposal sections to address compliance requirements for bid responses, including past performance, certifications, and disaster-specific capabilities.
  • Writes content that highlights best value differentiators and collaborates with others to present information in a format that addresses bid requirements in a creative and compelling narrative.
  • Creates flow charts, diagrams and other content that aids in explaining technical and complex topics in a clear manner.

Required Qualifications:

• Bachelor's degree or equivalent experience required.
• 15+ years of experience in proposal development, with expertise in compliance for large (>$10M) contracts across federal, state, and local levels.
• Strong knowledge of federal acquisition regulations (e.g., FAR, DFARS), state emergency management guidelines, and local procurement processes.
• Understanding of federal and state funding sources, including federal grants (e.g., CDBG-DR), state recovery programs, and local initiatives.
• Exceptional organizational skills with proven ability to manage multiple competing priorities under tight contract deadlines.
• Superior communication and teamwork skills, with experience advising senior staff on compliance and proposal strategies.
• Ability to independently manage complex proposal reviews and concurrent assignments in a part-time capacity.
• Expert proficiency in MS Office Suite for proposal development and compliance tracking.
• Excellent command of English grammar and punctuation for precise proposal documentation.
• Availability for occasional evening/weekend work to meet submission deadlines, as required for seasonal, part-time work.

Skills/Knowledge/Ability

• Exceptional organizational and communication skills, with the ability to engage senior personnel and diverse government clients.
• Expert proficiency in software applications for proposal compliance and production.
• Extensive understanding of proposal compliance in federal, state or local bids and ability to quickly identify and mitigate any potential deficiencies impacting compliance.

Additional Information

• This is a seasonal, part-time, as-needed position, with work volume tied to proposal deadlines and contract opportunities across federal, state, and local levels.

Equal Opportunity Employer

The Lemoine Company, L.L.C. is an Equal Opportunity Employer. All applications are considered without regard to race, color, sex, age, religion, national origin, or disability. Only job-related factors will be considered in deciding applicants' qualifications for positions.