Program Support Assistant (OA)

Job Title

Program Support Asst (OA)

Duties

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Performs work involving the collection, compilation, and tracking of data and statistical information in support of Fiscal Service.

Prepares, executes, and tracks program specific information, such as FOIA requests, congressional inquiries, grants, cooperative agreements, etc.

Uses software applications to gather information in order to prepare or assist in preparation of reports.

Tracks leave usage, training requirements, security training and professional certifications for all Fiscal employees, notifying the Chief of Fiscal of deficiencies or when requirements are due to expire.

Tracks education requests, controlled correspondence, authorized absence and travel requests on an Excel database.

Provides weekly reports to the Chief of Fiscal Service.

Responsible for managing recurring budgetary reports and meetings throughout the hospital involving all senior staff in all services.

Develops and maintains databases and spreadsheets, designs tables, graphs, and charts, and utilizes advanced functions of computer systems to accomplish tracking duties.

Reviews and creates reports from raw data for presentations to senior hospital managers.

Researches Fiscal Service files and databases, publications, financial reports, regulations, and related source materials to extract, summarize, and compile information needed to support audits, reconciliations, policy updates, prepare and maintain reference documents and other program activities and technical processes.

Supports required Fiscal Service staff training by assisting with the development, acquisition, and scheduling of training materials such as electronic modules, reference guides, and program reports.

Monitors all aspects of the operating programs, training programs and Key Performance Indicators (KPIs) and makes recommendations to department leadership to improve or modify methods for achieving goals and intended outcomes.

Work Schedule: M-F 0800AM-16:30PM

Telework: ADHOC only

Virtual: This is not a virtual position.

Position Description/PD#: Program Support Asst (OA)/ PD03809A

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized