Office Administrator

Job Description

Job Description

We are excited to invite a pro-active Administrative Associate to our growing office.

The Administrator provides operational and administrative support to a real estate and property management company overseeing multiple community associations. Working closely with company leadership, Community Association Managers (CAMs), and other team members, this individual helps keep daily operations running smoothly, coordinates workflows, supports homeowner and Board relations, and helps improve processes across the company's managed properties.

Key Responsibilities

Operations & Team Support

• Support the day-to-day operations of the property management business, helping ensure efficient workflows, consistent procedures, and timely completion of responsibilities.
• Coordinate with CAMs, accounting, administrative staff, and maintenance personnel to manage priorities and resolve operational challenges.
• Identify opportunities to improve processes, communication, and operational efficiency across managed properties.

Property & Client Support

• Assist with homeowner and Board inquiries, vendor coordination, and property-related issues as needed.
• Support the onboarding of new community associations, management transitions, and other property management initiatives.
• Help maintain professional, responsive service and positive relationships with homeowners, Board members, vendors, and other stakeholders.

Administration & Management Support

• Assist with property records, homeowner account questions, operational requirements, and related administrative matters.
• Work with company leadership on special projects, reports, procedures, and business initiatives.
• Help develop and maintain processes that support consistency, accountability, and effective management across the company's portfolio of properties.

Qualifications & Professional Expectations

• 3+ years Administrative experience
• Real Estate experience preferred but open to qualified candidates from Banking, Finance,  Wealth Management, Client Services, Business Administration and Hospitality
• Strong organizational, communication, and problem-solving skills.
• Ability to coordinate multiple priorities, follow through on responsibilities, and meet deadlines.
• A professional, service-oriented approach when working with employees, homeowners, Board members, vendors, and other stakeholders.
• Sound judgment, discretion, and the ability to handle confidential information appropriately.
• A collaborative mindset and interest in improving operations within a real estate or property management environment.
• Expertise in Microsoft Office; Excel, PowerPoint, Word, Software savvy

The Administrator will report to company management and take on additional responsibilities and projects as needed to support the organization's operational goals.

Office: Treasure Coast – 5-days in-office

Salary: $20-25 hourly dependent on experience