Administrative Assistant, HR & Finance

Administrative Assistant HR & Finance

Classification: Full-time, Hourly, Non-exempt

Entity: Lenawee Christian Ministries

Reports to: Director of Human Resources, dotted line to Director of Operations & Finance

Lenawee Christian Ministries provides Christ-centered education, spiritual development, and wellness services to the Lenawee County community, centered around Jesus Christ. The ministry is made up of two operating entities: Lenawee Christian School and the Christian Family Centre, located in Adrian, MI.

• Lenawee Christian School exists in partnership with the family and church to integrate Biblical truth for life with a commitment to glorifying Jesus Christ through academic excellence and spiritual maturity.
• The Christian Family Centre is a world-class fitness and family activity facility that strives to assist families and individuals grow in their physical, social, and spiritual wellness with Jesus Christ being the center.

Position Summary

The Administrative Assistant serves as a shared administrative resource supporting the Human Resources and Finance departments while also acting as the primary administrator of the Central Office and the ministry's Volunteer Programs (LCS Volunteer Service Program (VSP), Impact Sports & The Centre's Volunteers in Partnership (VIP) program).

This role ensures accurate records, compliant processes, and excellent service to employees, families, volunteers, and visitors. Responsibilities include employee onboarding coordination, billing and tuition administration support, recruiting coordination, volunteer compliance tracking, and Central Office reception responsibilities.

The Administrative Assistant also serves as the primary front-office representative for the ministry by answering phones, greeting visitors, and creating a welcoming and organized environment for families, staff, and guests.

The ideal candidate is highly organized, detail-oriented, service-minded, and aligned with the mission and values of Lenawee Christian Ministries.

Key Responsibilities

Central Office Administration

• Serve as the primary administrative presence for the Central Office front desk.
• Answer and route incoming phone calls professionally and courteously.
• Welcome and assist visitors, families, staff, and guests, creating a warm and hospitable environment.
• Maintain an organized reception area that reflects the ministry's commitment to excellence and service.
• Assist with incoming and outgoing mail, deliveries, and general office coordination.

Human Resources Support

• Assist with the new hire onboarding process, including:
• Creating and maintaining employee profiles in HRIS systems
• Processing background checks and pre-employment documentation
• Completing and tracking I-9 verification and compliance requirements
• Maintain accurate and confidential employee personnel records.
• Support recruiting efforts, including job posting coordination, candidate communication, and interview scheduling.
• Assist HR leadership with formatting and maintaining employee documentation such as offer letters, job descriptions, and internal communications.
• Support HR compliance activities, audits, and reporting as needed.

Finance & Billing Support

• Perform billing clerk functions in support of the Finance department.
• Assist with administration of FACTS and other tuition and billing systems, including account setup and maintenance.
• Support payment tracking, documentation, and reconciliation preparation.
• Respond to basic billing inquiries and route complex issues appropriately.
• Maintain accurate documentation related to tuition, fees, and adjustments.

Volunteer Administration

• Conduct background checks for all incoming volunteers across the ministry.
• Serve as the primary administrator of the school's Volunteer Service Program.
• Manage the volunteer tracking system, including account setup and background check processing.
• Monitor compliance with school volunteer policies and requirements.
• Track and audit volunteer hours against annual participation expectations.
• Reconcile volunteer hours with tuition assistance or program requirements.
• Communicate with families regarding volunteer expectations and participation status.
• Prepare reports related to volunteer compliance and participation.

General Administrative Support

• Maintain strict confidentiality when handling employee, financial, and family information.
• Provide cross-functional administrative support to leadership and departments as needed.
• Assist with process improvement, documentation, and system organization.
• Perform other duties as assigned in support of ministry operations.

Qualifications

Christian Faith & Character

• Profess and demonstrate a personal commitment to Jesus Christ as Lord and Savior.
• Exhibit a consistent Christian testimony and adherence to biblical principles in personal and professional life.
• Demonstrate spiritual maturity, humility, and a strong commitment to excellence and servant leadership

Education & Experience

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 2+ years of administrative experience required; experience in HR, finance, or school administration strongly preferred.
• Experience with HRIS systems, billing platforms (FACTS preferred), or volunteer management systems is a plus.

Knowledge & Skills

• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and deadlines effectively.
• High level of discretion and professionalism when handling confidential information.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and database-driven systems.
• Service-oriented mindset with the ability to work collaboratively across departments.
• Ability to follow established procedures while identifying opportunities for improvement.

Employment Statement

Lenawee Christian Ministries is a ministry organization committed to hiring individuals who demonstrate a personal faith in Jesus Christ and whose beliefs and lifestyle align with the school's Lifestyle Commitment, Statement of Faith, and mission. Employment is contingent upon agreement with and support of the school's biblical values.

Lenawee Christian Ministries does not unlawfully discriminate in employment on the basis of race, color, national origin, age, sex, disability, or any other protected status under applicable law. As a religious organization, the school reserves the right to employ individuals who align with its religious beliefs, mission, and values, as permitted by law.