Administrative Assistant

Vantagepoint Administrator Assistant

Location: Schaumburg, IL

Years of Experience: 3-5 Years

About RTM:

RTM Engineering Consultants is an MEP, Civil and Structural engineering firm that goes beyond the conventional consulting role. We forge deep partnerships with our clients by aligning with the goals, processes and people at each organization. By integrating our expertise, we offer a comprehensive suite of national resources combined with localized relationships, delivering exceptional value to our clients.

At RTM Engineering Consultants, we prioritize the well-being and growth of our team members. Our commitment to professional development is evident through hands-on mentoring, opportunities for advancement, and access to RTM University. With integrated multi-disciplinary studios, you'll collaborate with experts of all levels and various disciplines. We continuously foster a positive team culture through outings that strengthen the bonds of our teams and at RTM, giving and taking are fundamental values. We believe in giving our best, contributing to others, and embracing diversity and equality for progress. Join our dynamic and inclusive team where your well-being, growth, and contributions are valued.

Our Team:

At RTM, we hold a profound appreciation for our workforce. We firmly believe that YOU, our team members, are our most valuable asset and are instrumental in defining our organization. Our dedication lies in delivering experiences that foster your growth and success, whether you are just embarking on your career path or have attained seasoned expertise. Guided by our CORE values of Collaborative Communication, Overall Unity, Respect and Trust, and Excellence in Engineering, we forge a unified team that consistently pursues professional achievement in all endeavors we undertake.

RTM is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental, and vision plans, employee assistance program, disability coverage, life insurance, 401(k) and profit sharing, flexible work schedule, paid time off and training and development courses.

Benefits of Joining RTM:

• Responsible Time Off (RTO) & Paid Holidays
• Flexible Scheduling
• 401K with Matching
• Health, Dental, Vision, & Life Insurance
• Hands-on Mentoring & Learning
• Professional Advancement Opportunities
• Integrated Multi-disciplinary Studios.

Role Overview:

We are seeking a hands-on Deltek Vantagepoint Administrator Assistant to own day-to-day administration, user support, and ongoing optimization of our Vantagepoint environment. This role will assist our Accounting Specialist/Vantagepoint Administrator with the responsibilities listed below. This role blends system administration with business analysis and works closely with Accounting, Project Management, and Operations to ensure system stability, data integrity, and continuous improvement.

Key Responsibilities:

• Administer, maintain, and optimize Deltek Vantagepoint, including user management, security roles, workflows, and system configuration.
• Manage system changes and enhancements using a controlled change management process with appropriate documentation.
• Track Deltek Vantagepoint releases and coordinate testing, QA, and deployment timing.
• Assist as the primary contact between business users and technical resources, including Deltek support and external consultants.
• Provide day-to-day support and troubleshooting for end users across Accounting, Project Management, and Operations.
• Develop and deliver user training and promote consistent best-practice usage across the firm.
• Maintain strong data integrity through audits, validation routines, governance standards, as well as data clean-up efforts.
• Creating, modifying and maintaining user-defined components.
• Build and maintain reports, dashboards, saved searches, and custom fields to support operational and financial reporting.
• Support integrations with other enterprise systems and assist with automation initiatives where applicable.
• Identify, prioritize, and implement continuous improvement opportunities to reduce friction and improve system adoption.
• Users receive timely, effective support and recurring system issues are resolved at the root cause.
• Improved data quality and reliable reporting for leadership and project teams.
• Ongoing system improvements delivered in a controlled, documented, and well-adopted manner.

Minimum Qualifications:

• Minimum of 3 years of hands-on experience assisting in Deltek Vision/Vantagepoint in a project-based environment, preferably in the AEC industry OR 5+ years working with other ERP or CRM system applications.
• Demonstrated experience with system configuration, security administration, troubleshooting, and end-user support.
• Strong ability to translate business requirements into practical system solutions.
• Experience working closely with accounting and project management teams.

Preferred Qualifications:

• Accounting or project accounting background, including exposure to revenue recognition, billing, AP, and labor costing processes.
• Experience developing reports and dashboards; familiarity with business intelligence tools is a plus.
• Familiarity with Vantagepoint integrations, APIs, or workflow automation tools.
• Experience in an architecture, engineering, or professional services firm.

Preferred Skills:

• Team-oriented, professional, self-starter with a positive attitude and multi-tasking capability.

Travel Requirements:

• Occasional travel of approximately 5% is anticipated

Estimated Starting Salary Range: $70,000.00 - $100,000.00

Equal Employment Opportunity:

It is the policy of RTM Engineering Consultants to practice a program of equal employment opportunity, and advancement opportunities are made available to all employees on the basis of individual qualifications without regard to race, religion, color, national origin, disability, age or gender.

Must be authorized to work in the United States.

RTM does not currently accept unsolicited resumes through or from search firms or recruiters.