Junior Banker Assistant

Junior Banker Assistant

Location: Chicago, IL

Duration: 12 months

Pay Rate: $32.97/HR (W2 Only)

Job/Role Description:

• This role provides extensive administrative support to 25+ Junior Bankers at Analyst, Associate, and Junior VP levels.
• This position works within a team of assistants supporting various bankers within an industry group team.
• The Junior Banker Assistant will be provided with full training alongside ongoing support from their Team Supervisor.
• Coordinate and schedule meetings and conference calls across multiple time zones.
• Manage a high volume of phone calls and emails, relaying information in a timely and accurate manner.
• Manage calendars for bankers at Associate level and above.
• Coordinate room bookings for internal and external meetings and video conferences across multiple locations.
• Coordinate travel arrangements for the team, including visa applications, international flight, and accommodation bookings.
• Arrange car bookings as needed.
• Process expenses and ensure timely expense management.
• Process invoices accurately and efficiently.
• Handle ad hoc tasks while maintaining workflow and supporting teams with day-to-day issues, needs, and queries.
• Provide phone and holiday coverage for colleagues.
• Deliver high-quality support in a demanding, high-volume environment requiring a proactive, independent, and process-driven approach.

Required Qualifications:

• 1+ years of experience in a customer service or administrative capacity
• Excellent Microsoft Word, Excel, and Outlook skills
• Strong ability to manage competing time-sensitive priorities and tasks with high attention to detail and dependability
• Demonstrates consistent professional communication skills in person, on the phone, via video conferencing, and by email at various organizational levels
• Comfortable working with people at all organizational levels, internally and externally
• Must be a team player that works well under pressure within a changing environment
• Flexible and adaptable to work and support across multiple teams
• Resourceful and able to use own initiative in solving issues
• Proactive attitude when managing diaries and calendars
• Discretion to deal with confidential business matters
• Friendly, polite, and approachable with a "can do" attitude
• Customer service or administrator background with experience of dealing with a high-volume workload preferred
• Experience of working in a remotely managed environment is a plus