Project Administrator

Project Administrator

The basic function of the Project Administrator is to provide direct administrative support to all jobsite staff.

Education• Required: High School Diploma.• Preferred: High School Diploma and some secretarial courses.

Experience• Required: General secretarial experience.• Preferred: General secretarial experience and some general construction industry knowledge.

Skills / Knowledge / Abilities• Position requires intermediate computer skills (Word and Excel).• Position requires excellent organizational skills.• Position requires the working knowledge of general office equipment (fax machines, copiers, etc…).• Position requires the ability to communicate with and work with all types of people.• Position requires good telephone etiquette.

Duties and Responsibilities • Preparation of subcontracts, purchase orders and change orders.• Review and approval of subcontractor certificates and insurance.• Review and approval of subcontract security (bonds, letter of credit, etc.).• Prepare and distribute bid packages on CM projects.• Prepare and distribute addendums on CM projects.• Prepare outgoing correspondence (type, fax and mail).• Prepare owner pay applications.• Prepare owner change orders.• Prepare and distribute project directories.• Filing for current projects, jobsite files (when needed), archive filing, and read files (for Operations staff).• Various notary duties (pay requests, bids, etc.).• Follow-up with subcontractors for non-returned subcontracts, purchase orders, insurance, bonds, etc.• Preparation of weekly packages to satellite (and job site) offices.• Other miscellaneous duties as needed.