HR Specialist

Position: Human Resources Specialist (hybrid) Location: (Hybrid) Chatsworth, CA The Human Resources Specialist provides administrative HR support to the National Notary Association’s 200+ employees while playing an active role across a wide range of HR functions. This is an excellent opportunity for someone with a couple of years of HR experience who is ready to take the next step in their career, expand their knowledge, and make a meaningful impact. We're looking for someone who is outgoing, detail-oriented, proactive, and brings a positive attitude to everything they do. This position follows a hybrid work schedule, with much of the initial training taking place onsite, and will provide regular onsite support. Candidates must be local to the Chatsworth, CA area. In this role, you will support all aspects of Human Resources, including recruiting, HR administration, leaves of absence, payroll, compliance and employee relations. You'll work closely with employees at all levels of the organization as well as outside vendors, making strong interpersonal and communication skills essential. Success in this role requires professionalism, integrity, confidentiality, and a collaborative, team-oriented approach. You'll have the opportunity to contribute new ideas, grow your HR expertise, and make the role your own. Experience with Paycor is highly desired. At the National Notary Association, our culture believes this should be everyone's "Best Job Ever", as evidenced by the many employees with a long tenure at the NNA. We offer a robust benefits program, including a free medical coverage option for CA based employees. In addition to paid time off, Company holidays, and several employee events throughout the year, you will also benefit from a 401(k) plan with Company match and annual Profit Sharing. What You'll Be Doing Contribute to the day-to-day operations and administrative functions of the HR Department Maintain employee records via the Company’s Paycor HR system and onsite HR file room Support employee relations, including assisting with employee concerns, disciplinary processes, investigations, and other workplace matters under the guidance of the Sr. Manager of HR Full-cycle recruiting: work with managers, manage job posts, screen and contact candidates, manage the applicant tracking system (Paycor ATS), and background checks Coordinate the administration of leaves of absence and reasonable accommodations Provide backup payroll support by learning payroll processes and assisting the Payroll & Benefits Manager as needed Build relationships with management and rapport with employees Help facilitate the creation and presentation of training opportunities for all staff Conduct virtual or in-person onboarding meetings with new hires Develop and maintain knowledge of employment laws, Company policies and HR best practices Prepare reporting data as needed via Paycor Act as a company ambassador and promote the NNA as an employer of choice Support department-related projects and initiatives Participate in and assist with company-wide events and communications Continuously strive to learn the business and the department in order to expand your acumen and job knowledge Contribute to a positive working environment, making this the Best Job Ever for self and others The Knowledge and Skills You Bring High school diploma or equivalent required; degree preferred 2 years’ experience in a general HR support role Experience supporting one or more HR functions Experience, proficiency, and comfort in learning and maintaining HCM and ATS databases Must have a professional presence, excellent written and oral communication skills, and be comfortable conducting phone, video, and in-person interviews and meetings A sensitivity and confidentiality around the privacy of internal and external customers The Abilities You Possess Proficiency in Microsoft Office; excellent time and calendar management Experience with HCM systems, Paycor and Microsoft applications, including SharePoint, highly preferred Successfully organize, prioritize and manage your time, tasks, and calendar, while being responsive and able to deliver results and meet deadlines Ability to manage a high-volume pipeline of candidates at times Project an ability to listen and understand when working with employees at all levels Work with the utmost confidentiality, accountability, and integrity, recognizing the importance of your role Show empathy, emotional intelligence, and emotional control in day-to-day interactions What's Required Ability to work onsite/hybrid, local to Chatsworth, CA Interested candidates must submit a resume/CV to be considered Must be willing to submit to a background investigation Must have unrestricted work authorization to work in the United States Salary $27.00 - $30.00 per hour (apx. $56,000 - $62,000/year) Remarks This job description describes the general nature and level of work performed in this position. It is not intended to include every duty, responsibility, or qualification required for the role. The Company reserves the right to revise, add, or remove duties and responsibilities as business needs change, consistent with applicable law. Applicants must meet the minimum qualifications for the position. Employees are expected to continue to meet the qualifications and perform the essential functions of their role, with or without reasonable accommodation. The Company will provide reasonable accommodations to qualified applicants and employees with disabilities, unless doing so would create an undue hardship. When an accommodation is requested, or the need for an accommodation becomes known, the Company will engage in a timely, good-faith interactive process to identify an effective, reasonable accommodation. The Company is an equal opportunity employer. We provide equal employment opportunities to all applicants. #J-18808-Ljbffr