Accounting Specialist

Job Description A well-established California law firm is seeking an Accounting Specialist to join its Finance team. This role is ideal for a detail-oriented professional with strong payroll and accounts payable experience who thrives in a fast-paced, deadline-driven environment. The Accounting Specialist will play a key role in supporting financial operations, ensuring accurate payroll processing, managing vendor payments, and maintaining compliance with firm policies.

RESPONSIBILITIES:

Payroll: Process semi-monthly and off-cycle payroll using the firm’s HRIS (Dayforce) Ensure accurate calculation of wages, deductions, and withholdings Process wage garnishments, levies, and other court-ordered payments Review timesheets for accuracy prior to payroll processing Maintain and update employee payroll records, including terminations and status changes Resolve payroll and benefits discrepancies and respond to employee inquiries Maintain payroll documentation and ensure compliance with internal controls Generate and provide monthly payroll reports to management Maintain strict confidentiality regarding employee compensation and sensitive HR matters Accounts Payable: Process daily accounts payable and review vendor invoices Set up and maintain vendor accounts Reconcile expense reports and credit card statements for attorneys and staff Ensure compliance with firm expense policies Prepare and issue payments, including vendor and trust checks Obtain required approvals and signatures for payments Support month-end and year-end accounting close processes Additional Responsibilities: Assist with financial reporting and accounting department projects Maintain accuracy and attention to detail under tight deadlines Collaborate with attorneys, staff, vendors, and leadership Provide support for other accounting and finance functions as needed

QUALIFICATIONS:

Bachelor’s degree preferred or equivalent work experience 5+ years of progressively responsible experience in payroll and accounts payable Experience in a law firm or professional services environment preferred Experience with accounting systems such as SurePoint preferred Strong understanding of payroll processes, compliance, and internal controls High level of integrity and ability to maintain strict confidentiality Strong organizational and multitasking skills Excellent written and verbal communication skills Ability to work under pressure in a fast-paced, deadline-driven environment Strong interpersonal skills with the ability to communicate with attorneys, staff, and vendors Proficiency in Microsoft Office and accounting systems

WORK ENVIRONMENT:

Onsite role based in Oakland, CA with hybrid flexibility after probationary period Fast-paced, collaborative finance and accounting environment Requires reliability, accuracy, and ability to meet strict deadlines

BENEFITS:

Medical, Dental, and Vision Insurance 401(k) Retirement Plan Health Savings Account (HSA) & Flexi