Special Assistant To The President & Ceo (association Office)

This role serves as a key liaison to internal and external stakeholders, helping to manage priorities, streamline communications, etc.

Job Description

Salary: $85,000 - $95,000 Annually


The YMCA of Greater New York is seeking a Special Assistant to the President & CEO who will provide high-level executive, administrative, and strategic support to ensure the efficient operation of the Executive Office. This role serves as a key liaison to internal and external stakeholders, helping to manage priorities, streamline communications, and support board relations and organizational initiatives.

Benefits:
The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits , medical benefits, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.

How to Apply:
If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.

Qualifications

• High School Diploma or equivalent required. Bachelor's Degree preferred.
• Executive support experience.
• Strong written and verbal communication skills.
• Hyper-organized self-starter with drive, initiative, follow-through, and the ability to multitask in a fast-paced environment with competing priorities.
• Must be resourceful, savvy, and possess great attention to detail.
• Ability to exercise poise, tact, and diplomacy, handle sensitive and confidential situations, and interact with senior leaders internally and externally.
• Tech-savvy and able to assist others and troubleshoot issues as needed. Willing to learn new systems.
• Strong connection to the Y’s mission, commitment to health and wellness, and interest in community well-being.

Essential Functions

• Provide in-person Executive Office presence, hospitality, and engagement.
• Manage and prioritize the CEO’s calendar through coordination, follow-up, and discretion as needed.
• Leverage digital tools and technology to optimize executive operations and the CEO’s digital presence.
• In collaboration with the Chief of Staff, co-manage relations with the Board of Directors, including communications, meetings with the CEO, preparation of presentations, assistance in meetings and special events, and support for Board Member needs or requests.
• Manage the administrative operations of the Executive Office, including processing business expenses, invoices, requisitions, and receiving. Maintain office equipment and inventory.
• Prepare and distribute executive correspondence and presentation materials, managing logistics for group and individual meetings.
• Coordinate executive travel arrangements, including air, hotel, and ground transportation.
• Manage a large volume of confidential and sensitive information.
• Work on special projects as needed, and any other duties as assigned by the Supervisor.

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