Accounts Payable Specialist

Job Description

Job Description

We are looking for an experienced Accounts Payable Specialist to support a high-volume payables function for a dynamic organization with a diverse portfolio of business and real estate entities in Bentonville, Arkansas. This is a Long-term Contract opportunity for an organized individual who can work effectively in a collaborative, on-site accounting environment while maintaining accuracy across multiple entities. The role is ideal for someone who enjoys resolving discrepancies, managing vendor relationships, and contributing to efficient financial operations.

Responsibilities:
• Oversee the accounts payable workflow by reviewing incoming invoices and payment requests, ensuring items are routed and processed accurately within established timelines.
• Verify invoice approvals and general ledger coding before entry, making sure expenses are assigned to the appropriate entity across a complex multi-company structure.
• Investigate and resolve billing issues, payment exceptions, and vendor questions to maintain strong external relationships and uninterrupted processing.
• Set up new vendors and keep vendor master data current, complete, and aligned with internal accounting standards.
• Support expense administration by handling credit card activity, monitoring expense reports, and assisting with reconciliation tasks in the expense management platform.
• Contribute to month-end close by preparing accounts payable records, organizing supporting documentation, and helping maintain audit-ready files.
• Assist with sales tax-related reporting and filings as needed, ensuring information is compiled accurately and submitted on time.
• Partner with accounting colleagues to streamline daily processes, improve efficiency, and uphold compliance with company policies and financial procedures.• At least 3 years of accounts payable experience, preferably within a multi-entity, real estate, investment, property management, or similarly complex accounting setting.
• Hands-on experience with invoice review, account coding, vendor onboarding, reconciliations, and issue resolution in a high-volume environment.
• Working knowledge of accounting systems, with Yardi experience strongly preferred and Yardi Voyager proficiency viewed favorably.
• Familiarity with ACH transactions, check runs, and credit card reconciliation as part of day-to-day accounts payable operations.
• Exposure to expense management tools such as Expensify is preferred.
• Understanding of sales tax processes is considered a plus.
• Strong organizational skills, close attention to detail, and the ability to manage multiple priorities under tight deadlines.
• Effective communication and problem-solving skills, with the ability to work well on a lean, collaborative accounting team.