Corporate Purchasing Clerk

: Position Title: Corporate Purchasing Clerk Location: Indianapolis, IN ( Hybrid ) Starting Minimum Pay: $25/hr THE MOST TRUSTED NAME IN CELEBRATING STUDENT MILESTONES - HERFF JONES Herff Jones is the leading provider of graduation and educational products and services designed to inspire achievement and create memorable experiences for students. Herff Jones' products include class rings and jewelry, caps and gowns, diplomas, frames, announcements, and Greek accessories as well as motivation and recognition programs. Since 1920, our team has worked alongside students, faculty, and staff on campuses nationwide to help build a stronger community and celebrate student milestones. Our continued success relies on hiring extraordinary talent, with a passion for making a difference and eagerness to roll up the sleeves, to help us write the story of our next 100 years Position Summary: The Corporate Purchasing Clerk will be responsible for contributing to the corporate strategy for the procurement of indirect materials & services for Herff Jones. The Corporate Purchasing Clerk plays an integral role in supporting HJ's initiatives by supporting the fulfillment of our internal agency materials and collaborating with internal partners regarding the production and execution of marketing materials. Coordinating closely with department and product managers both within marketing and the overall enterprise, this person will assist procurement efforts by developing strong relationships, following purchasing procedures, and maintaining thorough record-keeping. Essential Duties and Responsibilities:

• Ensure timely ordering and delivery of needed goods and services for corporate activities such as printed materials, signage, apparel and promotional products, marketing kits, packaging, and other HJ-branded materials.
• Gather accurate information from internal agency to formulate full production specifications (scope of project, budget requirements, production alternatives, timeline milestones) to generate print production or mailing specifications used in the sourcing process.
• Working with internal agency partner, serve as gatekeeper and approver for all proofing of assigned print materials including, but not limited to, mock-ups and press checks.
• Track, manage, and report on project timelines throughout the PO lifecycle as needed while ensuring on-time delivery.
• Work with management staff, end users, and vendors to discuss defective or unacceptable goods or services and determine corrective action.
• Manage high volumes of work with tight timelines.

Additional Responsibilities:

• Data collection for specific projects and issue LOI's to suppliers to support the Supplier Manager.
• Research potential suppliers for RFI's to support the Corporate Procurement team.
• Consolidate quotes from suppliers into the RFI feedback form.
• Collect monthly data to assist in creating monthly reports for Supplier Manager.
• Manage day-to-day activities for corporate service programs like Amazon Business and Office Depot.
• Manage the day-to-day requisition and PO activities for the Corporate Purchasing Department.
• Manage and administer multiple purchasing relationships and systems.
• Source, quote, and manage multiple purchasing/sourcing projects simultaneously.
• Other responsibilities as assigned to support the Corporate Procurement team.

Core Competencies:

• Strong people and management skills to interact with suppliers and corporate departments alike.
• Strong organizational skills are required to successfully multitask, and problem-solve in a fast-paced environment.
• Comfortable with Microsoft Office programs;
• Possesses the ability to learn and adapt to other software and project management tools as necessary.
• Excellent communication skills, both verbal and written.

Education and/or Experience:

• 1+ year in Purchasing; Experience in indirect material sourcing is a plus.
• Associates degree or equivalent work experience.
• Digital printing knowledge is a plus.
• ERP experience or Procure to Pay software experience is desired.
• Knowledge of procurement best practices and principles is desired.

Physical Requirements:

• Occasionally required to move/lift 40lbs or less.
• Must be able to sit at a desk and computer for extended periods of time.

JOIN THE BEST TEAM ON THE FIELD IN SPORT, SPIRIT & ACHIEVEMENT About Herff Jones: Indianapolis-based Herff Jones is the leading provider of graduation and educational products and services designed to inspire achievement and create memorable experiences for students. Herff Jones' products include class rings and jewelry, caps and gowns, diplomas and announcements as well as motivation and recognition programs. Focused on building long-term relationships through a nationwide network of over 1,400 employees and sales partners, the professionals at Herff Jones have been helping elevate the student experience throughout the lifelong journey of education for more than 100 years. For more information about Herff Jones, please visit Herff Jones, Inc. and its affiliates are equal opportunity employers and maintain affirmative action plans to recruit, retain, develop, and promote qualified individuals without unlawful consideration of race, gender, gender identity, color, religion, sexual orientation, national origin, age, disability, citizenship status, veteran status, or any other characteristic protected by federal, state or local law. Herff Jones strives to maintain a work environment free from unlawful discrimination and harassment, where associates are treated with respect and dignity. Any employment agency, person or entity that submits a résumé into this career site or to a hiring manager does so with the understanding that the applicant's résumé will become the property of Herff Jones. Herff Jones will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.