Accounting Manager

Position Summary

The Accounting Manager supports the Chief Financial & Operations Officer in the organization's accounting and financial operations, including financial reporting, payroll, month-end close, account reconciliations, banking activities, tax filings, and regulatory compliance. This position also provides leadership and oversight of the Billing Specialist to ensure efficient revenue cycle operations and supports organizational leadership through accurate financial management and process improvement.


Essential Functions

Financial Accounting

• Maintain the organization's general ledger and accounting records.

• Perform monthly bank, credit card, and balance sheet account reconciliations.

• Prepare journal entries and complete month-end close procedures.

• Maintain accurate financial records and supporting documentation.

• Assist with the preparation of monthly and annual financial statements and management reports.

• Support annual financial reviews and external accounting or audit activities.

• Monitor cash flow and maintain accurate cash management records.

• Prepare bank deposits and reconcile cash transactions.

• Develop and maintain accounting procedures and internal controls to safeguard company assets.

Payroll Administration

• Collaborate with Human Resources to process payroll accurately and timely.

• Maintain payroll records and supporting documentation.

• Coordinate payroll tax reporting and ensure compliance with payroll regulations with support of the outside accounting firm.

• Collaborate with Human Resources regarding payroll-related changes and employee compensation matters.

Revenue Cycle Leadership

• Directly supervise the Billing Specialist.

• Oversee daily billing operations, insurance authorization processes, and patient account activities.

• Monitor accounts receivable, reimbursement trends, claim denials, and aging reports.

• Ensure timely submission of claims and follow-up on outstanding balances.

• Oversee the preparation and distribution of patient statements.

• Partner with clinical and administrative leaders to resolve billing, authorization, and reimbursement issues.

• Develop and implement process improvements that enhance revenue cycle performance and operational efficiency.

• Monitor key performance indicators (KPIs) and report performance trends to leadership.

Compliance & Regulatory Responsibilities

• Prepare quarterly tax payments.

• Complete annual corporate filings and required governmental reports with support of the outside accounting firm.

• Ensure compliance with applicable federal, state, and local accounting, payroll, and tax regulations.

• Maintain financial records in accordance with company policies and record retention requirements.

• Support compliance with internal financial controls and audit requirements.

Leadership & Organizational Support

• Support CFO in development of yearly budget and financial planning initiatives.

• Identify opportunities to improve accounting workflows, financial reporting, and operational efficiencies.

• Assist with financial analysis and special projects.

• Perform other duties as assigned to support organizational objectives.

Supervisory Responsibilities


This position directly supervises the Billing Specialist and is responsible for:

• Assigning and monitoring work.

• Training, coaching, and developing staff.

• Conducting performance evaluations.

• Addressing performance concerns and participating in corrective action as needed.

• Fostering an accountable, collaborative, and service-oriented work environment.

Required Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.

• Minimum of five (5) years of progressively responsible accounting experience.

• Experience managing month-end close processes.

• Experience processing payroll.

• Strong understanding of generally accepted accounting principles (GAAP).

• Experience with financial reporting and account reconciliations.

• Proficiency with Microsoft Excel and accounting software.

• Demonstrated leadership, organizational, and analytical skills.

• Excellent verbal and written communication skills.

• Ability to maintain confidentiality and exercise sound judgment.

Preferred Qualifications

• Experience overseeing healthcare billing and revenue cycle operations.

• Experience working with electronic medical record (EMR), practice management, payroll, and accounting software.

• Healthcare accounting experience required.

• Supervisory or management experience.

Competencies

• Financial Acumen

• Leadership and People Management

• Accountability

• Attention to Detail

• Critical Thinking

• Problem Solving

• Integrity and Ethics

• Time Management

• Effective Communication

• Customer Service

• Collaboration

• Continuous Improvement

Work Environment

This position operates in a professional office environment and requires regular use of computers, telephones, printers, and other standard office equipment. This is a full-time, in-office position.

Physical Demands

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to:

• Remain in a stationary position for prolonged periods.

• Frequently operate a computer and other office equipment.

• Communicate effectively with employees, patients, vendors, and business partners.

• Occasionally move files, office supplies, or equipment weighing up to 20 pounds.

Other Duties

This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Duties and responsibilities may change at any time, with or without notice, to meet the business needs of the organization.

Peak Performance Physical Therapy is an Equal Opportunity Employer and is committed to creating an inclusive workplace where all employees are treated with respect and provided equal employment opportunities.