Submittal Coordinator

Job Description

Job Description

Join us and be a part of our collaborative company culture, providing innovative, quality-built construction projects as a leading retail general contractor throughout California and the western United States.

We are looking for a  Submittal Coordinator who will facilitate and manage the construction project submittals and close-out from start to finish with precision and thoroughness, ensuring tasks are completed on schedule, with a strong team attitude to ensure a successful project outcome. 

Keep reading IF:

YOU ARE SELF-DRIVEN AND PROACTIVE. You can take full ownership of project tasks from start to finish. You can work autonomously with a high degree of follow-through to ensure nothing falls through the cracks. 

YOU ARE A PROBLEM SOLVER AND TEAM PLAYER.  You enjoy turning challenges and obstacles into opportunities and finding a solution while maintaining a positive attitude with a results-driven mentality.  You understand the importance of collaboration with all construction team members, Project Managers, Field Supervisors, Subcontractors, Architects, and Clients, showing a commitment to managing tasks effectively.

YOU ARE A MULTI-TASKER AND HIGHLY ORGANIZED.  You can effectively manage multiple project tasks at a time, being pulled in multiple directions, and can prioritize urgent matters as they arise.

ESSENTIAL DUTIES MAY INCLUDE:

In the first 30 days and ongoing:

• Learn Eleven Western Builders services, processes and procedures, and business lines.
• Meet with Project Engineers and Project Managers to understand job flow and project responsibilities.
• Learn the submittal process: reviewing the specifications and plans, constructing the submittal log, requesting submittals from subcontractors, and reviewing and submitting to the architect for approval.  Work closely with the project team to understand urgent submittals, deferred submittals, and other project needs.  
• Learn project management software, i.e., Sage 300 and ProCore.
• Build positive working relationships with Submittal Coordinators, Project Engineers, Field Superintendents, General Superintendents, Subcontractors, Accounting team, Contract Administrator, Project Managers, and Leadership.

By the 90-day mark and ongoing:

• Begin managing project submittals, from start to finish, working closely with other Submittal Coordinators, Project Engineers, and the Project Manager, absorbing and retaining as much information as possible to manage project submittals successfully.
• Has a foundational understanding of the construction process to drive the start and close-out of a project.
• Understand how to put the submittal log together and work closely with the Project Manager, Superintendent, and Subcontractors to ensure the project submittals are on schedule.
• Work directly with subcontractors on revisions and resubmittals as necessary.
• Partner with the Project Manager, Superintendent, and Accounting team for the closeout, ensuring all the paperwork is complete to bill for final retention and submit the close-out package to the client.
• Throughout each project, proactively communicate with the project team about project updates and any issues.

Within the 6th to 9th-month mark and ongoing:

• Fully understand the project submittal and close-out process, and is overseeing the process on their own, asking questions as needed.
• Can manage difficult situations and/or urgent matters when necessary, in a respectful and professional manner.
• Problem-solve in fast-paced environments, and maintain a professional and positive attitude.
• Provide support as needed to the Project Manager and Superintendent.
• Is comfortable navigating Project Management software efficiently.  

By the 12th month mark and ongoing:

• Is a fully integrated member of the team, able to consistently and proactively manage multiple project submittals and close-outs from start to finish.
• Bring project tasks to completion on schedule, troubleshooting issues with professionalism and poise.
• Exhibit a positive attitude and drive when working on all projects, simple or complex, working to deliver the best outcome for our clients.

EDUCATION, SKILLS & EXPERIENCE:

• Experience in the retail and/or fast food construction industry a plus.
• Must be able to read and understand project plans and specifications
• Knowledge of general contracting and sub-contracting process, how to construct a building, terms, methods, and scheduling
• Ability to learn how to effectively utilize Sage 300, Procore, and Business Management Software throughout each construction project
• Intermediate level working experience with computer skills working with various office equipment, computers, and various programs including MS Word, Excel, MS Project, and Outlook, and edit/markup Adobe PDFs
• High school diploma or general education degree (GED); or equivalent combination of education and experience

WHO WE ARE:

Since 1983, Eleven Western Builders, Inc. has been a leading retail general contractor, delivering innovative, quality-built construction projects to a diverse group of clients. We approach every project with a goal of total satisfaction for our clients, ourselves, and all members of the project team, ready to conquer any obstacle that may arise.

At Eleven Western Builders, we keep our promise to build the best projects by providing our clients with top-level management and the highest quality fieldwork on projects throughout California and the western United States. We love this work; we were built to do it, and we are ready to earn our clients’ trust!

BENEFITS:

Annual Performance-Based Bonuses, Health Benefits Package, 401k, Company Issued Cell Phone and Laptop, Paid Holidays, Vacation, and Sick Time.

PAY RANGE:

$25-$32/hour