Office/Clerical, Executive Admin

Job Description DePuy Synthes is recruiting for an Executive Administrative Assistant, Global RE, FM & Corporate Operation in Raynham, Massachusetts. The Executive Administrative Assistant provides senior‑level administrative and operational support to the Vice President, Global RE, FM & Corporate Operations and serves as a trusted partner in enabling effective leadership, enterprise engagement, and execution across a complex, highly matrixed organization. Key Responsibilities Provide comprehensive, proactive administrative support to the Vice President, including complex calendar management, meeting prioritization, and scheduling across global time zones. Act as a strategic gatekeeper for the VP’s time, using judgment to appropriately sequence, prioritize, and resolve competing demands. Prepare the VP for internal and external engagements by coordinating pre‑reads, briefing materials, agendas, and follow‑ups. Anticipate needs and resolve issues independently to support effective executive decision‑making. Coordinate leadership meetings, working sessions, and cross‑functional forums, including agenda development, material consolidation, note‑taking, and action‑item tracking. Manage end‑to‑end logistics for high‑stakes meetings (in person and virtual), including participant coordination, room reservations, technology support, and follow‑ups. Ensure timely flow of information between the VP, direct reports, peers, and stakeholders. Act as a key liaison between the Global RE, FM & Corporate Operations team and broader Supply Chain & Operations leadership, Enterprise partners (Finance, HR, IT), and other business stakeholders. Maintain strong working relationships with senior administrative professionals to enable seamless coordination. Handle sensitive and confidential information with discretion and sound judgment. Manage expenses, purchase order coordination, travel arrangements, and administrative processes in compliance with enterprise policies. Support onboarding and transitions for new team members, vendors, or partners connected to the Results & Impact organization. Maintain organized records, files, and documentation to ensure continuity and efficiency. Identify opportunities to streamline administrative processes, improve workflows, and enhance executive support practices. Contribute to a culture of operational excellence, professionalism, and collaboration. Provide administrative and operational support for projects with other members of the Global RE, FM & Corporate Operations team. Qualifications & Experience Demonstrated experience supporting senior executives (VP or equivalent level) in a complex, fast‑paced, matrixed organization. Proven ability to manage ambiguity, exercise sound judgment, and handle highly sensitive information with discretion. Strong organizational, prioritization, and problem‑solving skills with a proactive, solution‑oriented mindset. Excellent communication and interpersonal skills; ability to interact confidently with senior leaders and diverse stakeholders. High proficiency in Microsoft 365 tools (Outlook, Teams, PowerPoint, Word, Excel). Ability to work independently while maintaining strong collaboration with peers and leadership teams. Preferred Skills Administrative Support Business Writing Communication Customer Centricity Data Capturing Diary Management Document Management Execution Focus Microsoft Office Office Administration Organizational Knowledge Organizing Presentation Development Problem Solving Professional Ethics Travel Planning Typing Pay & Benefits The anticipated base pay range for this position is: $54,000.00 – $97,000.00 USD. Employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). Employees are eligible for the following time off benefits: Vacation – 120 hours per calendar year Sick time – 40 hours per calendar year (48 hours in Colorado, 56 hours in Washington) Holiday pay, including Floating Holidays – 13 days per calendar year Work, Personal and Family Time – up to 40 hours per calendar year Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child Bereavement Leave – 240 hours for an immediate family member (40 hours for an extended family member per calendar year) Caregiver Leave – 80 hours in a 52‑week rolling period Volunteer Leave – 32 hours per calendar year Military Spouse Time‑Off – 80 hours per calendar year For additional general information on Company benefits, please go to Equal Opportunity Employer Statement Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status, or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via #J-18808-Ljbffr