Accounts Payable Supervisor

Job Description

Job Description

We are seeking an experienced and detail-oriented Accounts Payable Supervisor to oversee the daily operations of the Accounts Payable department. This individual will be responsible for managing the AP team, ensuring timely and accurate processing of vendor invoices and payments, maintaining strong vendor relationships, and ensuring compliance with company policies and internal controls.

The ideal candidate is a hands-on leader with strong organizational skills, a solid understanding of accounting principles, and the ability to improve processes while maintaining accuracy and efficiency in a fast-paced environment.

Key Responsibilities

• Supervise, lead, and develop the Accounts Payable team, providing guidance, training, and performance feedback.
• Oversee the full accounts payable cycle, including invoice processing, coding, approvals, payment processing, and vendor reconciliations.
• Ensure invoices are processed accurately and timely in accordance with company policies and payment terms.
• Monitor AP aging reports and ensure outstanding invoices are addressed and resolved.
• Manage vendor relationships and resolve payment discrepancies, invoice issues, and account inquiries.
• Review and approve AP transactions to ensure proper documentation, coding, and authorization.
• Coordinate weekly check runs, ACH payments, wire transfers, and other payment activities.
• Reconcile vendor statements and investigate discrepancies.
• Ensure accurate month-end closing activities, including AP accruals and reconciliations.
• Maintain proper internal controls and ensure compliance with accounting procedures.
• Identify opportunities to streamline workflows, improve processes, and increase departmental efficiency.
• Collaborate with Purchasing, Operations, and other departments to resolve invoice and payment-related issues.
• Assist with internal and external audits by providing supporting documentation and reports.
• Prepare and analyze AP reports and provide management with updates on departmental performance.

Qualifications & Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• 3–5+ years of Accounts Payable experience, with at least 1–2 years in a supervisory or leadership role.
• Strong knowledge of accounts payable processes, accounting principles, and financial controls.
• Experience managing and developing an AP team.
• Proficiency in Microsoft Excel and accounting/ERP systems.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and vendor management skills.
• Ability to prioritize multiple deadlines and work effectively in a fast-paced environment.
• High attention to detail, accuracy, and accountability.