Logistics Coordinator

Logistics Coordinator

New York - Brooklyn, NY 11231

Salary Range $80,000.00 - $90,000.00 Salary/year Level Experienced Position Type Full Time Job Shift Day

Logistics Coordinator

• New York based – to work out of our Court Street office following a few months of training in Baltimore.
• M-F role, with rotations onto weekends and holidays.
• Weekends/Holidays are remote, up to 3 week days per month can be worked remotely as well – pending manager approval.

The role of the Logistics Coordinator is essential to the success of Vane Line Bunkering operations. As a Logistics Coordinator, you will be responsible for coordinating the safe and efficient movement of tugboats and barges delivering a variety of petroleum products across many regions within the United States. You are the first point of contact for vessel crews, customers, and trade partners. During day-to-day operations you will manage vessel schedules, coordinate deliveries with vessel agents, and provide outstanding service to our valued customers.

ESSENTIAL DUTIES & RESPONSIBILITIES

SCHEDULING FUNCTIONS

• Manage schedules for multiple vessel movements in a variety of ports.
• Actively monitor and update our proprietary logistics software.
• Communicate with vessel agents on vessel schedules and particulars.
• Coordinate loadings and deliveries with cargo terminals.
• Communicate with trade partners to advise on vessel operations.
• Coordinate vessel movements with Operation/Engineering teams to carry out vessel maintenance and inspections.

ADMINISTRATIVE FUNCTIONS

• Accept new cargo nominations from our customers and input them into our proprietary logistics software.
• Finalize and track final cargo orders.
• Verify completed jobs to be processed by the billing department.

CUSTOMER SERVICE FUNCTIONS

• Communicate directly with customers via phone and email.
• Generate vessel delivery schedules and work with our customers to achieve their objectives.
• Provide direct support for customers and be their resource for problem solving.
• Establish a rapport and strong relationships with our customers.

VESSEL SUPPORT FUNCTIONS

• Communicate in real time with our vessel crews to ensure safe and efficient operations.
• Problem solving with crews and operations managers.
• Relay emergency/incident communications to the proper points of contact.

OTHER RESPONSIBILITIES

• Support the chartering department in customer relations and marketing initiatives.
• Be available to be a general point of contact for multiple outside parties.
• Contribute to the continual improvement, optimization, and innovation of the Fleet Logistics department

EDUCATION AND/OR EXPERIENCE

• Associate's degree (Preferred)
• Bachelor's Degree (Strongly Preferred)
• 1-2 years of logistics experience (Preferred)
• Operational experience in the Maritime Industry (Strongly Preferred)
• Proficiency in Microsoft Suite Products (Word, Excel, etc.)

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong written and verbal communication skills.
• Proficient with computers and technology.
• Maintain strong attention to detail.
• Critical Thinking Skills.
• Customer Service Skills.
• Comfortable with multitasking and managing multiple moving components at any given time.
• Able to work weekends/holidays on a rotational basis, and adjust schedule to meet the needs of our operations.