Sales Operations Administrator

Sales Operations Administrator- Established, Family-Owned Company - Paterson, NJ This Jobot Job is hosted by: Melissa Thavenius Are you a fit? Salary: $90,000 - $120,000 per year A bit about us: Our client is a well-established, family-owned company in the commercial building services industry with a strong reputation for quality, customer service, and long-standing client relationships. They are seeking a Sales Operations Administrator to support their sales organization and work closely with executive leadership to keep departmental operations running efficiently. Established, reputable organization with a strong presence in the Northeast Family-owned company with a collaborative work environment High-visibility role working directly with senior leadership Opportunity to improve processes and make a meaningful impact on daily operations Competitive compensation and benefits Job Details Coordinate sales department schedules, meetings, client visits, proposal submissions, and deadlines. Serve as a liaison between executive leadership and the Account Management team, ensuring timely communication and follow-through. Assist with preparing sales proposals, budgets, presentations, and supporting documentation. Maintain CRM records, track sales activity, and prepare reports for leadership. Monitor outstanding action items, customer follow-ups, and sales recommendations to ensure deadlines are met. Partner with Accounting on accounts receivable tracking, billing coordination, and financial reporting. Support departmental budgets, forecasting, and performance reporting. Maintain and update standard operating procedures, sales templates, and departmental resources. Coordinate with Sales, Service, Marketing, and Project Management to support departmental priorities. Qualifications 3-5+ years of administrative, sales support, sales operations, or related experience. Proficiency in Microsoft Excel, Word, and PowerPoint. Experience with CRM systems; BuildOps or similar platforms is a plus. Experience in construction, HVAC, mechanical services, facilities management, or related industries is a plus. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Message and data rates may apply. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy