Family Office Accountant

Job Description

Job Description

Family Office Accountant

Experience Level: 1–3 Years, Growth within opportunities
Location: Glenview, Illinois
Reports To: CFO and Family Office Treasurer

Position Summary

This is an excellent opportunity for an early-career accounting professional who wants to grow within a small team in a private, multi-entity family office environment while gaining exposure to real estate, investments, trusts, operating companies, and long-term family office administration. This is a hands-on, roll-up-your-sleeves role in a small team environment. Responsibilities will span both accounting and administrative support, and priorities may shift as needs evolve. A “not my job” mindset will not be successful in this position – flexibility, ownership, and a willingness to do what is needed are essential. The family office is continuing to build and refine its systems, processes, and workflows. This role will play an active part in supporting that evolution, requiring adaptability, organization, and a willingness to help improve and formalize processes over time.

Key Responsibilities

Accounting & Bookkeeping

• Maintain accurate books and records for multiple entities, trusts, investment accounts, real estate holdings, and/or operating companies.
• Record deposits, expenses, transfers, journal entries, and intercompany activity.
• Assist with monthly, quarterly, and annual close processes.
• Reconcile bank accounts, credit cards, investment activity, and loan accounts.
• Track reimbursable expenses across family members, entities, and related businesses.

Accounts Payable & Expense Management

• Process vendor invoices, payments, wires, ACH transactions, and checks.
• Review invoices for proper approvals, coding, documentation, and entity allocation.
• Maintain vendor records and payment documentation.
• Assist with credit card coding, receipt collection, and expense categorization.
• Follow established approval procedures for payments, reimbursements, vendor set up, transfers, and documentation. Help maintain strong internal controls and accurate audit trails.

Reporting & Documentation

• Prepare basic financial reports, expense summaries, cash flow reports, and account reconciliations.
• Support preparation of schedules for tax accountants, stakeholders, banks, trustees, and advisors.
• Maintain organized digital and physical records for tax, legal, insurance, real estate, and entity files.
• Assist with tracking budgets, capital calls, distributions, charitable giving, and household or property expenses.
• Assist with year-end tax workpapers, 1099 support, K-1 documentation, charitable contribution records, fixed asset schedules, and other tax-related requests from outside CPAs.

Entity & Family Office Support

• Assist with accounting for multiple LLCs, investment entities, trusts, partnerships, a foundation.
• Support intercompany tracking and year-end reimbursement calculations.
• Help coordinate information with outside CPAs, attorneys, bankers, insurance advisors, and investment managers.
• Provide hands-on administrative and operational support for special projects, acquisitions, property management, and broader family office initiatives, including tasks that may fall outside traditional accounting responsibilities.
• Track household, property, vehicle, insurance, maintenance, real estate tax, and other family-related expenses by entity and property.
• Maintain and organize investment statements, capital call notices, distribution notices, loan statements, and related documentation for reporting and tax purposes.

· Support process improvement and technology initiatives by helping implement, test, and refine workflow automations, AI-enabled tools, and other systems that improve reporting accuracy, efficiency, and organization across the family office.

Qualifications

• 1–3 years of accounting, bookkeeping, public accounting, family office, real estate, investment, or private company experience.
• Working knowledge of accounting principles and reconciliations.
• Experience with Sage Intacct, Bill.com is a plus.
• Strong Excel skills, including formulas, sorting/filtering, and basic reporting.
• Strong organizational skills and attention to detail.
• Ability to work independently, follow through, and manage multiple priorities.
• Willingness to take ownership of a wide range of tasks, both analytical and administrative, with a team-first mindset.
• Demonstrates sound judgment, professionalism, and a strong commitment to confidentiality and discretion. This role involves routine access to highly sensitive financial, personal, and business information. The candidate must consistently exercise sound judgment, maintain strict confidentiality standards, and understand the importance of privacy and discretion in all aspects of the role.
• Communicate professionally with internal team members, family representatives, vendors, bankers, CPAs, attorneys, trustees, and other outside advisors.

Preferred Experience

• Multi-entity accounting experience.
• Family office, private wealth, trust, or investment accounting exposure.
• Experience working with outside tax firms, banks, or legal advisors.
• Familiarity with intercompany transactions, capital accounts, charitable entities, or investment statements.
• Interest in emerging technology, process automation, and AI-enabled tools, with a willingness to learn and help apply them thoughtfully in an accounting and operations environment.

Ideal Candidate

The ideal candidate is detail-oriented, trustworthy, proactive, and comfortable working in a private, confidential environment. This person should be willing to learn, ask good questions, maintain clean records, and support a family office that requires accuracy, responsiveness, and professionalism. This role is best suited for someone who enjoys being relied upon and stepping in wherever needed to keep things moving. Background check will be required.

Compensation

Compensation will be commensurate with experience and qualifications. Benefits include health insurance, retirement plan participation, paid time off, and professional development opportunities.

Equal Opportunity Statement

We are an equal opportunity employer and consider applicants based on qualifications, experience, and alignment with the needs of the role.

We are seeking a motivated accounting and finance professional with experience in manufacturing and/or real estate to join our small, collaborative family office. This individual will help manage the financial operations, reporting, and accounting needs of a diverse portfolio of business entities.

Company Description

We are seeking a motivated accounting and finance professional with experience in manufacturing and/or real estate to join our small, collaborative family office. This individual will help manage the financial operations, reporting, and accounting needs of a diverse portfolio of business entities.