Investor Services Associate

Job Description

About the Role

\n

\n

We're hiring an Investor Services Associate at our FINRA/SEC-registered broker-dealer. You'll handle investor inquiries, process subscription documents, and resolve not-in-good-order (NIGO) items. You'll also keep onboarding and communication records accurate. The role suits a detail-oriented person who wants to build a career in fund operations in a regulated environment.

\n

\n

Key Responsibilities

\n

\n

\n

Investor Communications

\n

•   Manage the investor services inbox and call queue. Answer questions about subscriptions, distributions, account access, redemptions, accreditation and tax documents.

\n

•   Draft outbound correspondence from firm templates. The VP of Operations reviews it before it goes out.

\n

•   Keep the inquiry log current. Escalate possible complaints or regulatory matters to the VP of Operations and Compliance.

\n

•   Point out recurring issues and friction points so the process can improve.

\n

•   Assist in the distribution/publishing of fund documents.

\n

\n

\n

Onboarding & Subscription Processing

\n

•   Review and process subscription packages for interval funds, closed-end funds, non-traded REITs and BDCs.

\n

•   Perform the first NIGO review and work with distribution partners, RIAs and investors to fix any gaps.

\n

•   Check investor eligibility documents, including accreditation, suitability and concentration limits, against Reg BI, FINRA Rule 2111 and fund rules. Escalate any concerns.

\n

•   Enter and update account data in back-office systems.

\n

•   Track the subscription pipeline and report time-to-funding and pending items.

\n

•   Assist in management of funding/offering deadlines.

\n

\n

\n

Operations & Compliance Support

\n

•   Follow department procedures and flag any gaps or inconsistencies you find.

\n

•   Facilitate maintenance of records in line with SEC Rules 17a-3 and 17a-4.

\n

•   Help compile metrics: response times, NIGO (Not In Good Order) rates, call volume, and time-to-funding.

\n

•   Help test digital subscription, e-signature, and CRM tools.

\n

•   Complete required training. Follow firm policies on electronic communications, Reg S-P, and AML.

\n

\n

Qualifications

\n

Required

\n

•   1–3 years in financial services operations, investor services, transfer agency or fund administration. Recent graduates with relevant internships are welcome.

\n

•   Some familiarity with investor onboarding or subscription processing.

\n

•   Strong attention to detail in a high-volume setting.

\n

•   Clear, professional written and verbal communication.

\n

•   Proficiency in Microsoft Office. Comfortable learning CRM and digital subscription tools.

\n

•   SIE, Series 7 and Series 63 (or 66), or progress toward them. Registrations must be obtained within 3 months of hire.

\n

\n

Preferred

\n

•   Experience at a broker-dealer, RIA, transfer agent or fund administrator working with alternative investment products.

\n

•   Experience in supporting of retail investors.

\n

•   Exposure to Reg BI, FINRA Rule 2111 or retail eligibility requirements.

\n

•   Experience with DocuSign, shared inbox tools or investor CRMs.

\n

•   Working knowledge of SEC Rules 17a-3/17a-4 and Reg S-P.

\n

\n

\n

What We're Looking For

\n

•    Accurate: You catch errors before they reach investors or regulators.

\n

•    Responsive: You handle a high volume of requests quickly and professionally.

\n

•    Aware of the rules: You apply regulations in daily work and know when to escalate.

\n

•    Organized: You keep track of many files and deadlines at once.

\n

•    Collaborative and coachable: You follow procedures, ask for guidance and take feedback on board.

\n

\n

Compensation range: $50,000 - $75,000