Accounting Specialist

Job Description

Job Description

We’re looking for a detail-oriented and driven Accounting Specialist to take ownership of both Accounts Payable and Accounts Receivable in a fast-paced, service-based environment. This is a highly visible role where you’ll partner closely with operations, sales, and leadership to keep projects on track, improve cash flow, and strengthen financial processes.

If you enjoy variety in your day, building relationships, and finding smarter ways to get things done—this opportunity is for you.

What You’ll Do

Own the Full Accounting Cycle (AP & AR)

• Manage end-to-end Accounts Receivable, including customer setup, contract billing, monthly invoicing (~200/month), statements, and collections
• Lead Accounts Payable processes: invoice review, coding, approvals, and payment processing (ACH, checks)
• Take primary ownership of AP (with some admin support) and collaborate on project-related purchasing

Drive Cash Flow & Collections Strategy

• Manage and reduce aging receivables
• Partner with Sales and Operations to improve collections and resolve outstanding balances
• Create dashboards and reports to provide visibility and drive action

Manage Billing & Client Accounts

• Oversee budget billing for commercial clients (seasonal and recurring service plans)
• Handle 12-month full-service billing programs
• Ensure accurate invoicing, payment tracking, and account maintenance

Handle Cash Applications & Payment Processing

• Apply and reconcile payments across multiple channels (ACH, checks, bank transfers, payment portals, etc.)
• Administer autopay systems and ensure timely, accurate postings

Support Financial Accuracy & Reporting

• Assist with month-end close, reconciliations, and maintaining clean financial records
• Monitor job costing and project performance to ensure work stays within budget
• Support fixed asset tracking, including vehicles and equipment

Improve Processes & Make an Impact

• Identify opportunities to streamline workflows and introduce AI-enabled efficiencies
• Maintain strong controls while improving speed and accuracy
• Jump into financial analysis, reporting, and special projects as needed

What You Bring

• Strong understanding of AP/AR processes and accounting fundamentals
• Ability to manage multiple priorities and stay organized in a high-volume environment
• Comfort working cross-functionally with operations and sales teams
• A proactive mindset with a focus on problem-solving and continuous improvemen

• 2+ years of hands-on experience managing both Accounts Payable and Accounts Receivable, with a strong understanding of end-to-end accounting processes
• Solid foundation in accounting principles, including GL coding, reconciliations, and maintaining strong internal controls and accuracy
• Excellent communication and customer service skills, with the ability to professionally handle sensitive financial information and work cross-functionally with internal teams and clients
• Highly organized and detail-oriented, with strong follow-through and the ability to manage multiple priorities and deadlines in a fast-paced environment
• Proficient in Microsoft 365, with a demonstrated ability to quickly learn new systems and adapt to evolving technology, including leveraging AI-enabled tools to drive efficiency and accuracy