Document Control Specialist

Document Control Specialist

Giga is building gigawatts of AI data centers to hasten a future of intelligence and abundance. We build data centers fast and at scale by combining the capabilities of an equipment supplier, engineering firm, general contractor, and real estate developer under one roof. Our team moves quickly and thinks practically. If you're ready to make an impact in an industry that matters, we're looking for people like you.

As Document Control Specialist, you'll be at the center of how GIGA Energy's projects actually move: every drawing, spec, and package that flows between Design, Engineering, Procurement, and Construction passes through you. You'll help stand up our document control function on Autodesk Forma from the ground up — building the structure, running the reviews, and keeping every project on a clean, traceable paper trail as we scale across multiple active sites at once. It's a hands-on, high-volume role for someone who wants to build a real system rather than maintain someone else's, and who's energized by a fast pace rather than worn down by it.

This role is ideally based in our San Francisco, Long Beach, or Houston offices, with full-time onsite expectations outside of bi-weekly WFH Fridays. That said, we will make exceptions for truly exceptional talent if you live outside one of our hubs. If you're the right person for this role, we'll have a conversation about what works.

Responsibilities include administering document management guidelines and providing governance over document control standards. You'll create document and drawing review sessions in Bluebeam through Forma, invite discipline reviewers per the project Distribution Matrix, set review periods and comments-due dates, and follow up on outstanding reviews. You'll compile reviewer comments into the Comment Compilation Log and issue consolidated comments back to the originating issuer via formal transmittal. You'll maintain a log of all documents in review, including reviewers assigned and comments-due dates, across all active projects. You'll support project kickoffs by creating placeholders in Forma for all deliverables to be issued, so document numbers and folder locations exist ahead of first issue. You'll develop and launch new project sites in Forma, applying the standard folder structure and access provisioning. You'll assemble Procurement packages, verify all documents in a package are at their current, registered revision before issuance to Procurement, and prepare and issue a weekly progress report covering open transmittals, documents in review, upcoming due dates, and outstanding action items. You'll provide monthly updates on milestones achieved and open action items, log new and updated documents in Forma and provide scheduled status reports for project team review, and coordinate with internal project teams to track assignments, outstanding tasks, and project updates.

Requirements include 5+ years of experience in document control, or a related role supporting engineering, procurement, or construction document workflows. You should be proficient in Google Workspace, have working knowledge of, or ability to quickly learn, Autodesk Construction Cloud and Bluebeam Revu. A high school diploma is required; a Bachelor's degree in construction management, engineering, or a related field is preferred, or equivalent years of experience. Strong written and verbal communication skills, with the ability to present to groups and work cross-functionally, are necessary. You should be able to work under the direction of the Document Control Manager and Project/Program Managers with minimal oversight.

We value people who take ownership, raise risks early, communicate directly, and follow through. Incomplete information is part of the job. Make the best decision you can, document it, and adjust as the facts change. Move quickly on reversible decisions and take more care when security, safety, financial, employee, or customer risk is involved.

Benefits include subsidized health, dental, and vision insurance, equity (options) in a rapidly growing startup, 401(k) with 4% employer match, unlimited PTO, parental leave, healthcare and Dependent Care Flexible Spending Accounts (FSA) or Health Savings Account (HSA), commuter benefits, where applicable, and opportunities to collaborate in person at periodic team and company on-sites.

Giga Energy is an equal opportunity employer and is committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic as outlined by federal, state, or local laws. Giga Energy complies with all applicable labor laws, including the California Fair Employment and Housing Act (FEHA) and other relevant state and federal regulations. We provide reasonable accommodations for qualified individuals with disabilities and encourage applicants who require accommodations during the hiring process to contact us.