Office Administrator/Project Accountant

Title: Office Administrator/Project Accountant

Location: Joliet, IL

Employment type: Full-time, in office

Pay range: $55k - $70k

About Carlson Construction

Carlson Construction is a full-service design/build, general contracting, and construction management firm headquartered in Joliet, IL. We serve a diverse institutional client base on a nationwide platform, and we are seeking a highly motivated, results-driven Office Administrator / Project Accountant to join our team in Joliet, IL.

About the Role

This is a role focused mainly on office administration. You will keep the office running smoothly and organized day to day, and handle a small amount of project accounting in QuickBooks as needed. The right person is comfortable in a busy construction office, works well with others, and takes pride in keeping paperwork, numbers, and schedules accurate.

Key Responsibilities

• Manage day-to-day office operations: mail, visitors, office supplies, and vendor relationships.
• Maintain organized project and company files, both paper and electronic.
• Support administrative tasks.
• Some spot work with the Project Accounting team when necessary.
• Support the project team and serve as a point of contact between the office, field teams, owners, trade partners, and vendors.

Qualifications

• 3+ years of office administration experience.
• Experience working in a construction setting (general contractor, subcontractor, or related trade) strongly preferred.
• Project accounting experience strongly preferred.
• Hands-on QuickBooks experience preferred.
• Proficiency in Microsoft Word, Excel, and Outlook. Experience with Procore or a construction ERP is a plus.
• Ability to build good working relationships with owners, public officials, trade partners, and other members of the project team.
• Strong written and verbal communication skills with a high level of attention to detail.
• Ability to organize, plan, and manage multiple activities and deadlines at the same time.
• Ability to make sound decisions in a fast-paced environment, with a focus on results rather than just activity.

What We Offer

• Competitive salary based on experience.
• Health insurance and 401(k).
• Paid vacation.
• Significant opportunities for personal and professional growth in a stable, team-oriented environment.