ADMINISTRATION - Purchasing Agent

Job Description

Job Description

Inventory & Purchasing Manager

Job Overview Are you a detail-oriented supply chain professional who thrives in a fast-paced environment? We are seeking a dynamic Inventory & Purchasing Manager to lead our procurement operations and keep our service and installation teams equipped for success. In this vital role, you will oversee end-to-end purchasing, inventory management, and warehouse logistics—ensuring high efficiency, vendor cost-savings, and seamless project execution.

Procurement & Vendor Relations

• Issue detailed purchase orders for service and installation jobs, ensuring accurate job numbers and tracking.

• Continuously benchmark vendor prices to negotiate competitive rates, maximize profitability, and process credits/returns for damaged goods.

• Coordinate equipment and material deliveries directly with the Production Manager to guarantee project deadlines are met.

• Manage active purchase orders, back-orders, and weekly warranty/credit returns.

Inventory Control & Operations

• Maintain the digital Inventory and Purchase Order modules, adding new stock items and tracking material allocations.

• Supervise morning material loading to ensure field crews and trucks have the correct equipment every day.

• Perform routine physical inventory audits across central warehouse locations, tool rooms, and field trucks.

• Oversee tool room sign-outs, tool repairs, and routine maintenance for small power tools.

• Keep the warehouse and parts room structured, clean, and organized for optimal workflow.

• Serve as primary operational support during Warehouse Foreman coverage windows.

Teamwork & Growth

• Attend weekly company training sessions to expand industry knowledge and operational skills.

• Collaborate cross-functionally to support broader business goals as needed.

• Experience: 5+ years in purchasing, vendor management, and inventory control (preferably in HVACR or construction).

• Education: Associate’s Degree in Business Management, Engineering, HVAC, Industrial Technology, or equivalent practical experience.

• Technical Skills: Proficient with MS Office (Word, Excel) and inventory management software.

• Industry Insight: Solid understanding of HVACR economic, fiscal, and seasonal trends.

• Key Competencies: Strong leadership skills, excellent communication, sharp attention to detail, and the ability to thrive under high-pressure, fast-paced conditions.

• Requirements: Valid driver’s license and eligibility for company vehicle insurance.

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