Entry Level Legal Administrative Assistant

Legal Administrative Assistant (Entry-Level to Experienced)

Location: Chester, NY 10918 (100% Onsite)

Pay Rate: $19.00 – $25.00 / hr W2 (Tiered by experience level)

Position Type: 6-Month Contract-to-Hire

Employment Type: Direct W2 Only (Strictly No Corp-to-Corp / C2C, 1099, Third-Party Agencies, or W2 Referrals)

Pay Rate Structure

• $19.00 – $21.00 / hr: Entry-Level Administrative candidates (No direct legal experience)

• $22.00 – $23.00 / hr: Candidates with 1 to 3 years of legal administrative experience

• $24.00 – $25.00 / hr: Experienced candidates with 4+ years of legal administrative experience

Position Overview

We are seeking an organized, proactive, and detail-oriented Legal Administrative Assistant to join a corporate Legal Department in Chester, NY. Whether you are an entry-level professional eager to break into corporate legal operations or an experienced legal administrative assistant, this role provides critical clerical, data, and operational support to ensure smooth department workflows.

The ideal candidate possesses strong proficiency with Microsoft Office applications, excels at multitasking in a fast-paced setting, and handles confidential information with discretion and professionalism.

Key Responsibilities

• Legal & Departmental Support: Provide comprehensive administrative and clerical support to the corporate legal team, assisting with department projects and daily operational tasks.

• Invoicing & Expense Management: Process department invoices using Basware and prepare travel/expense reports via Oracle.

• Scheduling & Travel Coordination: Coordinate schedules, arrange hotel reservations and travel logistics, schedule conference calls, answer incoming inquiries, and manage message routing.

• Contract Data Management: Accurately enter and update contract data in tracking systems in a timely manner to maintain high data quality standards.

• Document & Report Preparation: Collect sensitive and confidential information to compile and prepare accurate departmental reports.

• Data Computation & Analysis: Perform fundamental mathematical computations and tabulate financial or contract data using Microsoft Excel.

• Front Desk Coverage: Participate in the front desk coverage rotation to greet visiting employees, guests, and vendors in a welcoming, professional manner.

Position Requirements & Qualifications

• Education: High School Diploma or GED required; Associate's or Bachelor's degree (e.g., Legal Studies, Business Administration) is a plus.

• Experience: Open to entry-level administrative candidates up to 4+ years of legal department/law firm experience.

• Software Proficiencies: Solid computer proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with ERP/financial software (e.g., Oracle, Basware) is a plus.

• Core Skills: Outstanding organizational, analytical, and time-management skills with sharp attention to detail.

• Communication: Clear and effective written and verbal communication skills across all organizational levels.

• Flexibility: Ability to work flexible hours/overtime as needed to support business deliverables.

• Work Location: Ability to work 100% onsite in Chester, NY 10918 .

Eligibility Note

• Direct W2 Applicants Only. We cannot accept 1099, Corp-to-Corp (C2C), third-party agency submissions, or W2 referrals for this position.

Upon completion of waiting period consultants are eligible for:

• Medical and Prescription Drug Plans
• Dental Plan
• Vision Plan
• Health Savings Account
• Health Flexible Spending Account
• Dependent Care Flexible Spending Account
• Supplemental Life Insurance
• Short Term and Long Term Disability Insurance
• Business Travel Insurance
• 401(k), Plus Match
• Weekly Pay

About ManpowerGroup, Parent Company of: Manpower, Experis and Talent Solutions.

Experis® is a global leader in technology services and part of the ManpowerGroup® (NYSE: MAN) family of brands. We connect skilled technology professionals with meaningful opportunities where they can grow their careers, expand their expertise and make a real impact. Guided by the belief that it takes Human Ingenuity to unlock the true potential of technology, Experis helps people gain experience with leading organizations, build sought-after skills and take the next step toward a brighter future. Backed by ManpowerGroup's 75+ years of workforce expertise and global reach across more than 70 countries and territories, Experis brings the scale, insight and opportunity to help people and businesses thrive. ManpowerGroup is consistently recognized for its commitment to inclusion, ethics and responsible business, including being named one of the World's Most Ethical Companies. Learn more at Experis.com.