Executive Assistant, Ad Sales Business & Legal Affairs

Executive Assistant, Ad Sales Business & Legal Affairs

The Executive Assistant for the Ad Sales Business & Legal Affairs team will provide high-level administrative and operational support to the SVP and a group of attorneys and legal professionals. This role serves as a strategic partner, helping to manage priorities, streamline processes, and ensure seamless day-to-day operations for a fast-paced, client-facing legal team. The ideal candidate is proactive, highly organized, and exercises strong judgment while supporting senior stakeholders across the organization.

Job Duties

• Provide comprehensive executive support to the SVP and legal leadership, managing competing priorities with a high level of discretion and professionalism
• Own complex calendar management across multiple stakeholders, including prioritization, conflict resolution, and coordination across executive-level meetings
• Partner closely with internal and external executive assistants to align schedules and facilitate efficient communication across teams
• Coordinate logistics for high-priority meetings, including preparing materials, managing audio/visual needs, and ensuring a seamless experience
• Anticipate scheduling challenges and proactively adjust plans to optimize leadership time and availability
• Prepare and refine executive-level presentations, reports, and communications (both digital and hard copy)
• Manage travel arrangements, expense reporting, and related documentation with a high degree of accuracy and timeliness
• Oversee invoice processing and vendor coordination, including outside counsel billing (Tymetrix, SNAP, and APEX/SIM)
• Support contract management processes, including tracking, organizing, and preparing agreements under attorney supervision
• Maintain and organize electronic filing systems, ensuring documents are accurate, accessible, and up to date
• Prepare summaries and tracking materials for key agreements and legal matters
• Drive internal team communications and maintain the team's intranet presence
• Lead and execute special projects, bringing structure and follow-through from initiation to completion

Qualifications

Basic Requirements

• 3+ years of experience supporting executives, ideally within a legal, media, or corporate environment
• Bachelor's Degree or equivalent experience
• Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint), with strong calendar and document management skills

Desired Characteristics

• Proven ability to support senior leadership in a fast-paced, high-volume environment
• Solid organizational skills with the ability to manage multiple priorities and deadlines effectively
• Excellent communication and stakeholder management skills, with the ability to interact confidently across all levels of the organization
• High level of discretion and integrity when handling confidential information
• Proactive, solutions-oriented mindset with the ability to anticipate needs and address challenges independently
• Demonstrated ability to manage projects and follow through from concept to completion

Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary range: $70,000 - $90,000 (overtime eligible)

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to View email address on click.appcast.io.