Inventory Management Specialist

Inventory Management Specialist

Opportunity, growth, and meaningful rewards! We offer: Health, dental and vision insurance Generous paid time off (vacation, flex or sick) Holiday pay 401(k) retirement plan Company paid life insurance Tuition reimbursement Employee discounts across all company brands Employee assistance program Training and exciting career growth opportunities Referral program refer a friend and earn a bonus Benefits may vary by position so ask your recruiter for details. Advertised Compensation: $25.59 to $28.43

Purpose

The Inventory Management Specialist manages the full procurement cycle and inventory control processes to ensure optimal stock levels and efficient supply chain operations. This role executes purchasing procedures, vendor management, and accounts payable functions while maintaining accurate inventory data and supporting business objectives through analytical reporting and vendor relationship management.

Essential Functions

• Manages complete procurement cycle including analyzing data, creating purchase orders, submitting to vendors, following up on order status, and parking invoices while ensuring compliance with company policies and procedures
• Handles accounts payable functions for the entire facility including daily communication with internal and external vendors to research and resolve payment discrepancies and outstanding account issues
• Reviews purchase orders and related documentation for completion and compliance with accounts payable policies, procedures, and contractual requirements while maintaining accuracy of data entry and quality coding
• Creates comprehensive reports from sales trends based on seasonality and inventory on hand; analyzes data to develop strategic purchase orders that support optimal inventory flow and business objectives
• Maintains direct contact with vendors to create and sustain professional relationships while working on product availability, assortment levels, and variety to guarantee proper supply chain flow
• Communicates with Warehouse personnel to ensure compliance of purchase orders and documentation including quantities received and accuracy verification
• Performs month-end duties and meets accounting calendar deadlines on a monthly basis while following up and resolving outstanding accounts payable issues as they arise
• Provides administrative support and warehouse verification activities to double-check products and quantities for accuracy

Reporting Relationship & Role Information

The Inventory Management Specialist position as described falls under the Fair Labor Standards Act as a Non-Exempt position. The position typically reports to the Retail Inventory Manager or Operations Manager within the assigned location; ability to work in office environment 85% of time with occasional warehouse visits (15%) requiring walking and physical verification of products and quantities. The Inventory Management Specialist position requires full-time availability with open schedule flexibility to support procurement and inventory management operations.

Minimum Qualifications, Knowledge, Skills, and Work Environment

Education and Experience: Requires 2-3 years of inventory management, procurement, or accounts payable experience Experience in supply chain management, vendor relations, or purchasing operations preferred Specialized Training: Demonstrated proficiency in SAP or other inventory management software systems (required) Extensive Microsoft Excel experience with knowledge of formulas and functions including VLookup, pivot tables, and advanced analytical tools (required) Knowledge of procurement processes, accounts payable procedures, and vendor management best practices Specialized Skillset/Competencies/Traits: Excellent time management and analytical skills with strong attention to detail, accuracy, and problem resolution capabilities; ability to manage multiple priorities simultaneously while maintaining quality standards Strong organizational skills with ability to be detailed, accurate, and thorough while monitoring work quality and ensuring compliance with company policies and procedures Effective written and verbal communication skills with proven ability to maintain professional vendor relationships and resolve complex account discrepancies Understanding of supply chain operations, inventory control principles, and procurement best practices with capability to analyze data trends and make informed purchasing decisions

Avolta, including Dufry, HMSHost Corporation, Hudson, and affiliates ("the Company"), is an equal opportunity employer. It is the Company's policy to ensure equal employment opportunity in all aspects of employment and to comply with anti-discrimination laws and regulations. The Company prohibits discrimination and harassment of any type and provides equal opportunities to applicants and team members without regard to actual or perceived race, color, creed, age, religion, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, national origin, disability, military service and veteran status, ancestry, citizenship status, marital status, protected medical condition as defined by applicable state or local law, genetic information, or any other basis protected by applicable federal, state or local laws and ordinances (referred to as "protected characteristics").