Receptionist/Administrative Assistant

Manage front desk operations, visitor reception, badge issuance, and security procedures. Answer and route phone calls, take messages, and schedule appointments. Handle incoming mail, packages, and courier deliveries. Provide administrative support to the Group VP, Real Estate & Workplace Strategy. Prepare expense reports and maintain confidential records. Coordinate calendars, meeting rooms, travel arrangements, and itineraries across time zones. Support facilities operations, onboarding activities, supply inventory, and conference room management. Monitor facilities tickets and escalat urgent issues when needed. Required Skills Strong verbal and written communication skills. Proficiency in Microsoft Office, including advanced skills in Excel, PowerPoint, and Visio. Experience with expense reporting and global travel bookings. Strong organization, attention to detail, multitasking ability, and proactive problem-solving. Experience & Qualifications At least 2 years of administrative assistant experience in a professional services environment. Experience with multi-line/computerized phone systems. Associate degree or equivalent work experience. Proficiency with SharePoint and Concur. Fluent English required; Spanish is preferred but not required. #J-18808-Ljbffr