Records Coordinator

Job Title: Records Coordinator

Qualifications: Bachelor's degree in Legal Studies, Public Administration, Business Administration, Communications, Education or a related field required. Master's degree preferred. Minimum of three years of professional experience combining executive/administrative support and document management or legal compliance. Prior experience in a school district, legal office, or public agency strongly preferred. Proficiency with electronic document management systems, such as Google Workspace, Adobe Acrobat, PDF readers, and legal research tools.

Reports to: CPSD General Counsel

Terms of Employment: The contract length will be 240 days, 8 hours/day. FLSA status will be non-exempt.

Compensation: Salary Schedule D (Classified Coordinators)

Evaluation: Based on local district policy and Arkansas Department of Education guidelines, and performed by the General Counsel.

Job Goal: The records coordinator will coordinate district public records processing in compliance with Arkansas FOIA statutes, manage legal document repositories, and administrative support.

Performance Responsibilities:

• Log, track, and monitor all incoming FOIA requests, subpoenas, and records requests to ensure strict adherence to response deadlines.
• Conduct electronic and physical document searches across district departments and compile requested records.
• Apply standardized redactions for confidential information as permitted by law.
• Flag complex legal inquiries, disputed exemptions, or high-volume disclosures and escalate them directly to the general counsel for review.
• Maintain a database of all requests, redactions, and responsive records.
• Respond to FOIA requests in a timely and professional manner.
• Assist with training staff on records retention and response timelines.
• Draft, edit, and proofread correspondence, memos, notices, and reports.
• Organize, digitize, and maintain confidential legal files, litigation holds, and contract repositories.
• Work the front reception area, as needed to cover lunch/breaks, which will include answering the phones, greeting visitors, and assisting patron communication to appropriate department(s).
• Work beyond regular work hours as needed by the General Counsel.
• Participate in meetings, workshops and seminars for the purpose of conveying and/or gathering information required to perform functions.
• Follows and maintains knowledge of all District policies and procedures.
• Other duties as assigned.

Created: August 2026