Expense Specialist (Arlington)

Travel & Expense Specialist

Location: Arlington, VA

Onsite (candidates must be local)

Position Summary

We are seeking a detail-oriented Travel & Expense Specialist to join a growing accounting and finance team in Arlington, VA. This position will primarily focus on employee expense reporting, travel reimbursements, corporate card administration, and ensuring compliance with company expense policies, with some additional responsibilities supporting full-cycle accounts payable.

The ideal candidate will have hands-on experience with Concur, strong Microsoft Excel skills, and a background in travel and expense coordination.

Key Responsibilities

• Review, audit, and process employee travel and expense reports through Concur.
• Ensure expense submissions comply with company policies, approval requirements, and documentation standards.
• Coordinate employee travel reimbursements and resolve expense-related discrepancies.
• Assist with corporate credit card administration, transaction reviews, and reconciliations.
• Serve as a point of contact for employees regarding travel policies, expense submissions, and reimbursement questions.
• Monitor outstanding expense reports and follow up with employees regarding missing documentation or approvals.
• Review and reconcile expense transactions to ensure accurate general ledger coding.
• Prepare expense reports and assist with month-end reconciliations.
• Provide limited full-cycle accounts payable support, including invoice processing, coding, and vendor payments.
• Maintain accurate expense and payment records and support audit requests as needed.

Qualifications

• 2+ years of experience in travel and expense coordination, expense reporting, accounts payable, or a related accounting function.
• Hands-on experience with Concur required.
• Strong Microsoft Excel skills required.
• Experience reviewing employee expense reports, reimbursements, and corporate card transactions.
• Familiarity with accounts payable processes and general ledger coding preferred.
• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• Strong attention to detail and ability to identify expense discrepancies.
• Excellent organizational, communication, and customer service skills.