Payroll Reporting and Leave Transaction Coordinator

If you care about the opportunity to grow, to make a difference, to build a future and a life, then we just might have the career for you. Care to talk?


Bayhealth Medical Center is Central and Southern Delaware's healthcare leader with hospitals in Dover and Milford, as well as stand-alone Emergency Department in Smyrna and a hybrid Emergency Department and Urgent Care in Milton. We offer various practice settings throughout Kent and Sussex Counties. Bayhealth Medical Center Kent Campus is 90 minutes from Philadelphia, Washington, DC and Baltimore. Our Sussex Campus is 30 minutes to the Delaware beaches and relaxation in the sand!


Bayhealth Medical Center offers a competitive salary and comprehensive benefits package (for eligible positions) including:

• Generous Paid Time Off and Paid Holidays
• Matching 401(k)/403(b) Plans
• Excellent Health, Dental, and Vision
• Disability and Life Insurance options
• On Site Child Care
• Educational Reimbursement
• Health Care and Dependent Care Flex Spending Accounts
• Plus, an array of Voluntary Benefits to include Critical Care Coverage and more!

Location: HR, Patient Advocacy and Transcription

Status: Full Time 80 Hours

Shift: Days

SALARY RANGE: 53,476.80 - 80,204.80 YEARLY

General Summary:

The Payroll Reporting & Leave Transaction Coordinator supports payroll operations by ensuring the accurate processing of leave-related payroll transactions, timekeeping adjustments, payroll reporting, audit activities and supporting daily administrative operations while maintaining confidentiality and compliance with organizational policies. This role serves as a critical liaison between Payroll, Benefits, managers, and team members to ensure time records, leave related payroll entries, and workforce data are accurately maintained and compliant with organizational policies, labor regulations, and healthcare operational requirements.


Responsibilities:

1. Enter and process payroll transactions associated with employee leaves of absence, including FMLA, Military Leave, Parental Leave, and other approved absences.
2. Review, reconcile, and validate employee timesheet entries impacted by leave activity.
3. Ensure proper pay coding and accurate recording of leave-related hours in accordance with organizational policies.
4. Collaborate with Benefit Program Coordinator and department timekeepers to resolve payroll discrepancies related to employee leave entries.
5. Prepare recurring and ad hoc payroll and timekeeping reports.
6. Analyze timekeeping data to identify trends, discrepancies, and opportunities for process improvement.
7. Develop and maintain dashboards, metrics and reporting supporting timesheet management and exceptions.
8. Assist with data collection, report preparation, and analytics related to timesheet entries, errors, or retro adjustments.
9. Provide administrative support for payroll-related projects and process improvement initiatives.
10. Support testing and validation activities related to timekeeping system upgrades or enhancements.
11. Participate in special projects and other duties as assigned
12. Provide customer service and support to leaders and team members regarding payroll and timekeeping inquiries.
13. Perform routine audits of timekeeping records, leave related transactions to ensure accuracy and compliance.
14. Support departmental projects focused on operational excellence, workforce optimization, and continuous improvement.
15. Meets customer service standards in support of leadership and our team members timely responding to issues and adequately meeting their needs.
16. Provides customer service support for employees regarding payroll questions and issues.
17. All other duties assigned within the scope and range of job responsibilities.

Required Education, Credential(s) and Experience:

• Education: High School Diploma or GED
• Credential(s): None Required
• Experience:
  Required: Three (3) years' functional experience in timekeeping and accounting using in-house ERP system in a multi-shift environment with an employee base in excess of 1,000. Two (2) years' experience creating reports at an organizational level.
  Preferred: experience in processing timekeeping and payroll in a hospital/medical environment

Preferred Education, Credential(s) and Experience:

• Education:
• Credential(s):
• Experience:

To view a full list of all open position at Bayhealth, please visit: