Senior Executive Assistant to Department Leaders

EOE Statement Xtreme Solutions is proud to be an equal opportunity workplace and an affirmative action employer. All qualified applicants will receive fair consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, age or veteran status. Position: Executive Assistant Location: PHPSS-DC Employment Type: Full-Time/Part-Time Full-Time Job Summary Performs administrative duties for senior level Department of State staff members. Responsibilities may include screening calls, making travel and meeting arrangements, and preparing reports. Requires the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. This position requires the highest level of professionalism. Roles and Responsibilities Manage and maintain schedules, appointments, and calendars in electronic and paper format. Open, sort, and distribute incoming correspondence, including faxes and e‑mails. Prepare reports, memos, letters and other documents using word processing, spreadsheet, and database tools. Assist in all possible work areas in meetings, preparing documents and presentations. File and retrieve documents and reference materials. Accurately comprehend instructions, manage taskers and assignments, and independently complete the associated tasks within the established timeframe. Conduct travel research, prepare estimates, and make necessary arrangements. Travel arrangements include booking tickets, hotels, rental vehicles, estimating per diem, and voucher travel upon return. Create meeting agendas. Record, transcribe, and distribute minutes of meetings. Liaise with internal and external staff at all levels. Recognize and maintain complete confidentiality as needed. Review operating practices and implement improvements where necessary. Possess strong organizational and problem‑solving skills with multi‑tasking abilities. Minimum Qualifications Bachelor’s degree and either two (2) years of experience or four (4) years of experience providing support and reporting directly to senior management staff. Proficient computer skills and in‑depth knowledge of relevant software such as MS Office (Word, Excel, PowerPoint, SharePoint). Knowledge of standard office administrative practices and procedures. Exceptional interpersonal skills. Security clearance required: Secret. Salary: GS‑11 Step 1 – 3, equivalent pay $68,036 – $72,573. Physical Demands / Work Environment Lifting, bending, stretching, sitting, standing and walking as needed. Heavy use of computers and related equipment, and telephones. Ability to lift at least 30 lb infrequently. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. #J-18808-Ljbffr Xtreme Solutions Inc