Office Adminstrator

Executive Assistant Location: Indianapolis-based Herff Jones is the leading provider of graduation and educational products and services designed to inspire achievement and create memorable experiences for students. Focused on building long-term relationships through a nationwide network of over 1,400 employees and sales partners, the professionals at Herff Jones have been helping elevate the student experience throughout the lifelong journey of education for more than 100 years. The Executive Assistant provides high-level administrative and operational support to executive leadership, ensuring the efficient management of daily activities, priorities, and strategic initiatives. This position serves as a trusted partner to leadership, exercising sound judgment, discretion, and professionalism while managing confidential information and competing priorities. The ideal candidate is highly organized, proactive, detail-oriented, and capable of anticipating executive needs while building strong relationships across all levels of the organization. Executive & Administrative Support Coordinate domestic travel, accommodations, detailed itineraries, ground transportation, and expense reporting for the CEO. Prepare, edit, and organize executive correspondence, presentations, reports, briefing materials, agendas, and other communications on behalf of the CEO. Maintain secure, accurate, and organized records, documents, contacts, and highly confidential files for the Office of the CEO. Meeting & Project Coordination Develop agendas and meeting materials, capture decisions and action items, and drive disciplined follow-up with accountable leaders. proactively identify risks, conflicts, and required decisions. Support the preparation of Board materials, executive presentations, leadership communications, business reviews, and other high-visibility deliverables. Serve as the primary administrative liaison and professional point of contact for the CEO with Board members, executive leaders, employees, customers, and external partners. Exercise exceptional discretion and judgment when handling sensitive personnel, financial, legal, strategic, and business information. Represent the Office of the CEO with professionalism, responsiveness, sound judgment, and integrity in every interaction. Establish and continuously improve operating rhythms, administrative processes, information flow, and follow-up practices for the Office of the CEO. Manage special assignments and confidential projects on behalf of the CEO, coordinating stakeholders and deliverables as needed. Bachelor’s degree or equivalent required Minimum of 7 years of progressively responsible administrative experience, including experience supporting senior-level leadership Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams. Experience managing complex calendars, travel arrangements, and executive communications. Ability to manage multiple priorities with minimal supervision. Working at a computer for extended periods of time. Herff Jones, Inc. and its affiliates are equal opportunity employers and maintain affirmative action plans to recruit, retain, develop, and promote qualified individuals without unlawful consideration of race, gender, gender identity, color, religion, sexual orientation, national origin, age, disability, citizenship status, veteran status, or any other characteristic protected by federal, state or local law. Any employment agency, person or entity that submits a résumé into this career site or to a hiring manager does so with the understanding that the applicant's résumé will become the property of Herff Jones.