Real Estate Service Coordinator

Job Description

Job Description

Job Title: Real Estate Services Coordinator - Radnor, PA

Job Description

The Real Estate Services Coordinator provides on-site administrative and operational support across multiple commercial properties in Radnor, PA. In this role, you deliver responsive customer service to tenants and vendors, support property and facilities management activities, and assist multiple managers with day-to-day coordination tasks. You help ensure that building operations run smoothly by managing invoicing, coordinating contractors, and facilitating clear communication among all stakeholders during a defined assignment period, with the possibility of extension.

Responsibilities

• Provide high-quality customer service support to tenants and vendors, responding promptly and professionally to inquiries and requests.
• Support multiple property and facilities managers across several properties by handling day-to-day administrative and coordination tasks.
• Process invoices accurately and in a timely manner, ensuring proper documentation and alignment with internal procedures.
• Assist with preparing and coordinating contractors for on-site work, including scheduling and communication of requirements.
• Communicate with utility companies to support ongoing building operations and resolve service-related issues.
• Conduct site visits as needed to observe property conditions, support maintenance activities, and follow up on service requests.
• Maintain regular communication with vendors to coordinate services, confirm work completion, and address operational needs.
• Handle tenant communications, including distributing information, addressing concerns, and escalating issues to managers when appropriate.
• Support energy management activities as directed, helping to monitor and coordinate energy-related initiatives.
• Perform data entry and maintain accurate records related to property maintenance, purchase orders, invoicing, and other administrative functions.
• Assist with dispatching and coordinating service requests to appropriate vendors or internal teams.
• Use Microsoft Office applications to prepare documents, reports, spreadsheets, and correspondence in support of property operations.
• Collaborate closely with the property and facilities management team to ensure efficient, organized, and consistent service delivery.

Essential Skills

• Proven experience using Microsoft Office Suite, including Word, Excel, Outlook, and related applications.
• Hands-on invoicing experience, including processing, tracking, and basic reconciliation.
• Strong customer service skills with the ability to interact professionally with tenants, vendors, and internal stakeholders.
• Experience performing administrative support tasks such as data entry, documentation, and record keeping.
• Ability to manage multiple tasks and support several managers and properties simultaneously.
• Effective verbal and written communication skills for clear tenant, vendor, and utility company interactions.
• Strong organizational skills and attention to detail in handling invoices, purchase orders, and property maintenance records.
• Comfort working on-site in a property and facilities management environment.
• Years of experience: open; candidates with varied levels of experience are encouraged to apply.
• Education: open; candidates from a range of educational backgrounds will be considered.

Additional Skills & Qualifications

• Experience in real estate, property management, or facilities management environments.
• Familiarity with dispatching service requests and coordinating property maintenance activities.
• Experience working with purchase orders and vendor billing processes.
• Experience in administrative support roles within commercial real estate or related industries.
• Ability to adapt to supporting both administrative and light managerial-type tasks under the direction of property managers.
• Comfort conducting site visits and interacting with on-site personnel and contractors.
• Strong problem-solving skills and the ability to prioritize in a fast-paced operational setting.

Work Environment

This is a fully on-site role based at a commercial property location in Radnor, PA, with standard working hours from 8:00 a.m. to 4:00 p.m. You work within a property and facilities management environment, supporting multiple properties and managers from an office setting while also conducting occasional site visits. The position relies heavily on the use of Microsoft Office Suite and standard office equipment for invoicing, documentation, and communication. The assignment is scheduled to run from August 4, 2026, through January 25, 2027, with the possibility of extension. The interview process typically includes a first step conducted virtually, followed by a second step held in the Radnor office. The culture emphasizes professional customer service, collaboration with tenants and vendors, and organized support of building operations in a structured, business-casual office environment.

This is a Contract position based out of Radnor, PA.

The pay range for this position is $22.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Radnor,PA.

This position is anticipated to close on Aug 6, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.