Human Resources Clerk

Human Resources Assistant

Performs Human Resources-related duties and is responsible for some or all of the following functional areas: employee onboarding, recruitment, recognition, and training programs.

Essential duties and responsibilities include the following:

• Maintaining employee records, including applications, resumes, and other documents.
• Completing onboarding and offboarding processes for new hires, rehires and departing employees.
• Conduct verification of employment eligibility by examining I-9 documents via Zoom in compliance with federal regulations. Ensure that all documents presented are valid, unexpired, and accurately recorded.
• Maintain confidentiality and accuracy throughout the verification process, and follow up as needed to resolve discrepancies or request additional documentation.
• Greeting visitors to the department and answering phone calls and inquiries.
• Assisting with all special projects assigned to the HR Team, such as coordination of the annual holiday party and seasonal job fairs.
• Tracking and organizing work-related documents such as Form I-9s, minor working papers, and required training.
• All other duties as assigned.

Qualifications to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Familiarity with computer systems, including Microsoft Word, Excel, Zoom, and HRIS platforms.
• Ability to research and analyze various types of data and information.
• Must have the ability to make recommendations to effectively resolve problems or issues by using judgment that is consistent with standards, practices, policies, procedures, regulations, or government law.
• Must be able to organize and prioritize work.
• Must be able to handle sensitive information in a confidential manner.

Education and/or experience:

• One to two years of experience in an office environment
• OR current college student pursuing an Associate or Bachelor's Degree in Human Resources, Business Management or related field.

Certificates, licenses, registrations: None required.

Physical demands/work environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to position oneself to maneuver or adjust various materials weighing up to 20 lbs.
• Operate a variety of standard office equipment, including a computer terminal, telephone, fax machine, etc.
• Must be able to sit, stand, walk, and reach for extended periods of time.
• Must be able to periodically lift up to 30 pounds to transport recruitment materials, office supplies, or files.
• Flexibility to work evenings and a few weekends may be required.