Operations Specialist

Job Description

Job Description

We are looking for a detail-oriented Operations Specialist to support daily office operations in Willamson, New York. This Contract position will play an important role in keeping records accurate, accessible, and well organized while assisting the office and management team with routine administrative tasks. The ideal candidate is comfortable handling document organization, data updates, and general clerical work in a fast-paced environment.

Responsibilities:

• Maintain organized physical and digital filing systems so business records can be retrieved quickly and accurately.

• Review, sort, and update documents, spreadsheets, and office records to ensure information remains current.

• Enter and verify data with a high level of accuracy while supporting routine administrative workflows.

• Scan, label, and archive paperwork in accordance with office procedures and recordkeeping standards.

• Assist the management team and office staff with day-to-day clerical tasks and general administrative support.

• Prepare files for storage, distribution, or internal use while ensuring confidential materials are handled appropriate

• Previous experience in an administrative, clerical, or office support role.
• Proficiency in data entry with strong attention to accuracy and detail.
• Ability to organize, maintain, and manage filing systems effectively.
• Experience scanning documents and handling both paper and electronic records.
• Strong time management skills with the ability to prioritize routine tasks independently.
• Clear written and verbal communication skills for working with office staff and management.