Administrative Assistant

Job Title: Administrative Assistant Client: Heavy Machine Manufacturing Company Location: Moline, IL 61265 Duration: 3 Months Shift: 1st Shift (Monday - Friday | 7:00 AM - 4:30 PM) Job Description: • Provide high-level administrative support for senior managers and department leadership in a fast-paced corporate environment • Manage highly confidential information, reports, records, and correspondence • Coordinate office workflow, schedules, travel arrangements, meetings, and appointment calendars • Act as a central point of communication between departments, managers, and external contacts • Prepare reports, presentations, letters, memoranda, and other business documentation • Research, resolve, and respond to internal and external inquiries professionally and efficiently • Maintain databases, systems, files, and sensitive departmental records with accuracy • Organize and monitor project documentation, pending actions, and workflow processes • Support special projects, reporting activities, and administrative operations as assigned • Communicate manager instructions and coordinate follow-up actions across teams and departments Key Responsibilities: • Schedule meetings and coordinate travel arrangements for department leadership • Maintain calendars, meeting logistics, and office coordination activities • Gather, summarize, and maintain confidential data for reports and projects • Prepare and distribute business documents and communications • Monitor office workflows and ensure timely completion of administrative tasks • Update and maintain databases, systems, and records accurately • Handle incoming calls, visitors, and communications professionally • Support project coordination and administrative reporting requirements • Escalate complex issues appropriately when necessary Required Skills: • Strong administrative and organizational skills • Excellent verbal and written communication abilities • Ability to handle confidential and sensitive information professionally • Strong multitasking and time management skills • Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) • Experience managing calendars, travel arrangements, and meeting coordination • Strong attention to detail and problem-solving skills • Ability to work independently in a fast-paced environment Preferred Qualifications: • Experience supporting senior leadership or executive-level managers • Experience handling confidential corporate documentation • Exposure to multinational or cross-functional work environments • Basic experience with web publishing or internal systems management is a plus • Multi-lingual communication skills are a plus Education: • Associate's or Bachelor's degree preferred • Equivalent administrative support experience will also be considered #ZR Three Point Solutions