Title Officer

Title Officer

Job Category: Title Requisition Number: TITLE001460

Posted: November 28, 2023

Full-Time

Location: Missoula, MT 59801, USA

Description

Job Title: Title Officer - TO

Department: Title Department

Reports To: Manager Title Operations

FLSA: Non-Exempt

Updated: HR Admin_2-13-2017_nh

Summary:

This is a key position and requires attention to detail in a fast paced work environment. A Title Officer is responsible to search public records and examine documents to determine record status of property title, and is well versed in all aspects of title transactions. Prepares write-ups for preliminary reports, title policies, guarantees and endorsements in accordance with company examining procedures and established policies.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Examines records such as deeds, deeds of trust, liens, judgments, easements, and plot and map books to determine ownership, encumbrances and verifies legal description of property. Communicates with escrow staff and/or customers concerning any discrepancies
• Prepares proforma policies
• Analyzes chain of title and prepares preliminary report outlining matters affecting title and actions required to clear title
• Assists escrow staff and customers with questions regarding the insurability of title orders
• Reviews collateral documents such as trusts and powers of attorney, and court documents as necessary
• Back-up for the recording desk and customer services as necessary

Supervisory Responsibilities:

No supervisory responsibilities in this position.

Competency Standards:

• Superior reading skills with the ability to interpret documents and procedure manuals
• Ability to be proactive to problem solving and consult with escrow staff and/or customers to resolve discrepancies
• Knowledge of title insurance products and understands the coverage afforded by different products such as; standard policies, extended coverage policies, limited coverage policies, other guarantees, various endorsements, and can identify extra hazardous risks and refers same to designated management
• Knowledge of lots and blocks subdivision descriptions, and sectional split lots, metes and bounds descriptions, and searching process
• Ability to demonstrate understanding of title applications and software as it relates to title processes and policies
• Knowledge of Microsoft Office Suite

Experience:

High School Diploma or General Education Degree (GED); five years related experience; or equivalent combination of education and experience.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit at a desk for long periods of time, twist to reach equipment that surrounds desk, use telephone, and operate office equipment.

The company will make reasonable accommodations for known disabilities as required by applicable law. All employees are required to observe the procedures contained in the Company Handbook, devote their full time energy to the company during work hours and to be loyal to the company at all times during their employment.