Dispatcher

Job Description

Job Description

We are looking for a detail-oriented Dispatcher to join a construction-focused team in Ceres, California. This contract-to-permanent opportunity is ideal for someone who can coordinate communications, support daily operations, and keep scheduling and administrative tasks moving efficiently. The right candidate will be comfortable handling a multi-line phone system, assisting with accounts payable activities, and communicating professionally in both English and Spanish.

Responsibilities:
• Manage incoming calls through a multi-line phone system and direct inquiries to the appropriate team members or departments.
• Coordinate dispatch activities by organizing schedules, relaying updates, and ensuring timely communication between field and office personnel.
• Provide administrative support for accounts payable processes, including tracking invoices and assisting with payment-related documentation.
• Maintain accurate records in QuickBooks and update operational information to support day-to-day business needs.
• Communicate with clients, vendors, and internal staff in Spanish and English to support smooth business operations.
• Monitor work orders, service requests, or job-related information and ensure details are recorded clearly and followed through appropriately.
• Assist with general clerical tasks, reporting, and correspondence to help maintain an organized workflow.

• At least 3 years of experience in dispatching, office coordination, or a similar administrative support role.

• Hands-on experience working with a switchboard or multi-line phone system in a fast-paced environment.

• Working knowledge of accounts payable procedures and related administrative tasks.

• Experience using QuickBooks for data entry, recordkeeping, or financial support functions.

• Ability to conduct business communications in Spanish and English with professionalism and accuracy.

• Strong organizational skills with the ability to manage multiple priorities and respond quickly to changing needs.

• Clear communication skills and attention to detail in both verbal and written interactions.

Please contact Robert Half at View phone number on us.fitly.work for immediate consideration.