PAYROLL/ADMINISTRATIVE COORDINATOR

Payroll/Administrative Coordinator

Valley Interior Systems has over 45 years in business and continues to build on its foundation to remain at the forefront of the construction industry. Known for its interior systems throughout the Ohio River Valley, the company has grown to deliver a full line of commercial specialty offerings. With eight branch locations throughout Ohio, Kentucky, and Tennessee, along with Preconstruction and Prefabrication services, the company aims to provide a first-class experience for customers, employees, and partners. Join a team driven by passion, innovation, and a focus on quality.

About The Role

The Payroll & Administrative Coordinator is responsible for processing accurate and timely payroll for union and non-union employees in a construction environment. This role ensures compliance with collective bargaining agreements, prevailing wage requirements, and federal, state, and local regulations.

What You'll Do

Payroll Processing:

• Support weekly construction payroll for union and non-union employees using Plexxis Software
• Review, verify, and import timecards, job cost coding, reimbursements, labor allocations
• Ensure accurate calculation of wages, incentive pay, overtime, shift differentials, deductions, and garnishments
• Prepare payroll and other reports for internal teams, unions, and external agencies

Union Reporting:

• Interpret and apply collective bargaining agreements (CBAs) accurately
• Calculate and administer union dues, benefits contributions, annuities, and fringe benefits
• Prepare and submit required union reports and payments on schedule
• Reconcile payroll deductions, benefits, and union contributions
• Support prevailing wage and certified payroll requirements when applicable
• Assist with audits related to payroll, unions, or benefits

Administrative Duties:

• Answer and route phone calls in a professional and courteous manner
• Greet visitors and serve as the first point of contact for employees, clients, and vendors
• Maintain a clean, organized, professional office and reception area
• Manage incoming and outgoing mail, deliveries, and correspondence
• Order, track, and maintain office supplies and equipment

Employee Support:

• Respond to employee payroll inquiries professionally and confidentially
• Work closely with HR, project managers, safety team, and accounting to resolve issues and questions
• Support the new hire process and reporting using UKG and Plexxis software

Who You Are

Required:

• 2+ years of payroll experience in a construction environment
• Strong understanding of payroll laws, garnishments, wage & hour compliance, and union reporting
• High attention to detail with strong organizational and time-management skills

Preferred:

• Bachelor's degree in business administration or related field or equivalent experience
• Experience with prevailing wage or certified payroll
• Familiarity with multi-union environments
• Experience working with job costing systems
• Direct experience processing union payroll and working with CBAs
• Hands-on experience using UKG HRIS software highly preferred
• Hands-on experience using Plexxis payroll software
• Ability to communicate in Spanish and English highly preferred

Skills & Competencies:

• Strong analytical and problem-solving skills
• Ability to manage multiple deadlines and changing priorities
• Clear, professional communication skills
• High level of discretion and confidentiality
• Proficiency in Excel and payroll reporting tools

Work Environment:

• Fast-paced construction and payroll environment in an office environment
• Regular interaction with HR, accounting, safety team, project teams, and external business partners

Benefits at Valley Interior Systems (for eligible positions):

• Competitive Paid Time Off plan
• Extensive 401(k) plan with matching for contributions up to 3.5% of an employee's qualifying income
• Generous profit-sharing program
• Medical, dental, vision, and life insurance

This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. Duties, responsibilities, and activities may change at any time with or without notice. The order in which duties and responsibilities are listed is not significant. Valley Interior Systems is an Equal Opportunity Employer who encourages diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, pregnancy, transgender status, sexual orientation, gender, age, disability, citizenship, marital status, military or protected veteran status, hair style/texture, or any other characteristic protected by applicable law.