OFFICE CLERK II (PART TIME CONTRACTUAL)

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Introduction

GRADE

ASTD7

LOCATION OF POSITION

MDH - Frederick County Health Department 350 Montevue Lane Frederick, MD 21702

Main Purpose of Job

This part-time, 32 hour per week, contractual position will maintain files for State Employee Human Resources staff at the Frederick County Health Department, track and verify required employee training, employment verification, maintain all required paperwork, records, scheduling, and other clerical duties for the HR Office. Filing Human Resources files by following record retention guidelines for filing paperwork in all employee files, reviewing with the HR Officer and setting up/purging files for inactive or audited files. Maintain files and files all required paperwork via paper or electronic, as applicable. Track and verify employee training to include, but not limited to running, verifying, and keeping up-to-date reporting from the HUB, TRAIN, and other training platforms required. Update the master spreadsheet with new hires, interns, volunteers, or terminations. Completes and forwards form letters or verbal communication to provide or request information by typing and keeping Human Resources standard operating procedures folder up to date; typed or verbal employment verifications; setting up appointment and verification of new employee paperwork along with employment verification and educational verification required for the classification, communication, and verification of onboarding requirements in the HRIS, training platforms, and other platforms required for new hires. Track and maintain internship and volunteer paperwork. Scheduling and tracking interviews for hiring supervisors. Record keeping of License and Certification requirements by maintaining and updating the spreadsheet monthly for employees in classifications that require a licensure or certification. Verify state and federal exclusion list quarterly, ensure all required active employee licenses and certifications are up-to-date and not expired.

MINIMUM QUALIFICATIONS

Education: Completion of the eighth grade.

Experience: One year experience performing clerical duties in an office environment.

Notes:

1. Additional experience performing clerical duties may be substituted on a year-for-year basis for the required education.

2. Graduation from an accredited high school or possession of a high school equivalency certificate may be substituted for six months of the required experience.

3. Six months clerical training with three courses in subjects such as keyboarding, clerical math, word processing, spreadsheets, data base, graphics presentation, proofreading, or office etiquette may be substituted for six months of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical or Office Services specialty codes in the Clerical Support field of work on a year-for-year basis for the required experience.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview).

Complete applications must be submitted by the closing date. Information submitted after this date will not be added.

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload. If you are unable to upload, please fax the requested information to View phone number on us.fitly.work. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at View phone number on us.fitly.work.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at View phone number on us.fitly.work or View email address on us.fitly.work.

Appropriate accommodations for individuals with disabilities are available upon request by calling: View phone number on us.fitly.work or MD TTY Relay Service View phone number on us.fitly.work.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.