Facilities Services Coordinator

Job Description

Job Description

Facilities Services Coordinator

Position Overview

We are seeking a dependable and proactive Facilities Services Coordinator to support the day-to-day operations of a corporate office environment. This is a hands-on role responsible for ensuring the facility runs smoothly, efficiently, and safely.

The ideal candidate is organized, self-motivated, and comfortable managing multiple priorities while supporting employees, visitors, vendors, and general facility operations.

Key Responsibilities

• Manage daily mailroom operations and maintain a clean, organized, and safe workspace.
• Receive, sort, and distribute incoming mail and package deliveries.
• Process outgoing shipments using UPS and FedEx equipment and software .
• Operate Pitney Bowes postage equipment .
• Greet visitors and assist with general site-related needs.
• Monitor office copiers, maintain paper supplies, and report equipment issues as needed.
• Order copy paper and process special supply requests.
• Partner with the Facilities Manager on daily facility needs and maintenance requests.
• Coordinate with building management, landlords, and outside service vendors.
• Monitor onsite vendor work to ensure services are completed appropriately.
• Support meeting and event setups, including catering deliveries.
• Set up and break down meeting rooms, conference rooms, and office spaces.
• Maintain and organize facility storage areas.
• Provide support to executive personnel as requested.
• Partner with HR on new hires, relocations, access badges, onsite events, and other needs.
• Monitor shred bins and coordinate secure document destruction.
• Assist with daily maintenance calls and work requests.
• Handle confidential information professionally.
• Perform additional facilities-related duties as assigned.

Qualifications

• High school diploma or equivalent required.
• 3–5 years of experience supporting an office, corporate facility, workplace services, mailroom, or similar environment.
• Experience with UPS and FedEx shipping systems .
• Experience with Pitney Bowes postage equipment preferred.
• Proficiency with computers and Microsoft Office Suite .
• Strong organizational skills and attention to detail.
• Ability to successfully manage multiple priorities.
• Strong written and verbal communication skills.
• Self-motivated with the ability to work independently.
• Strong problem-solving and critical-thinking skills.
• Professional, adaptable, and team-oriented.
• Reliable attendance and punctuality.
• Ability to lift, carry, and move items weighing up to 25 lbs .

Ideal Candidate

We are looking for a self-starter who takes ownership , identifies what needs to be done, and follows tasks through to completion. This individual should be comfortable balancing administrative responsibilities with hands-on facility support and willing to pitch in wherever needed to keep the workplace running smoothly.