Executive Assistant to the Superintendent

Administrative Assistant

12 month position

Qualifications:

• High school diploma required; college course work or equivalent training preferred
• Minimum five years' experience as secretary/administration assistant in executive level office, preferably in a school district
• Flexibility and willingness to adjust work schedule when needed
• Availability to work some evenings and weekends
• Strong organizational and problem-solving skills, with strong attention to details
• Excellent interpersonal skills
• Ability to handle highly sensitive documents and information discreetly and confidentially
• Ability to work well under pressure with frequent interruptions
• Ability to accomplish job duties with minimum supervision
• Proven ability to assert initiative
• Advanced proficiency with Microsoft Office applications and Adobe Acrobat. PowerSchool, Parent Square, Business Plus, Board Book experience preferred
• Strong written, verbal, and interpersonal communication skills
• Must sign a Confidentiality Agreement
• Must sign a Technology Agreement
• Lifting required

Description:

• Provides administrative and operational support to the Superintendent and Board of Education, including scheduling, communications, special projects, and committee coordination
• Prepares and maintains confidential information pertaining to employees, students, district plans, etc.
• Prepares information for the Board of Education
• Processes FOIA requests
• Manages correspondences, verbal, phone, written, on behalf of Superintendent and Board of Education
• Maintains budget for Superintendent and Board of Education
• Processes forms and requests pertinent to the Superintendent and/or Board
• Arranges conferences and other official business for Superintendent and Board of Education
• Responsible for ensuring that current Board policy revisions are up to date
• Responsible for spring and fall Board of Education's Academic Award programs
• Maintains familiarity with the organizational structure, functions, policies and regulations of the school district and educational laws
• Exercises discretion and judgement in giving out information regarding school policies and practices
• Responsible for coordinating materials for board packets
• Acts as the Recording Secretary to the Board of Education, including responsibility for public notices, agendas, and minutes of all meetings and maintenance of all official minute books
• Uses tact and courtesy in dealing with students, parents, all classifications of staff, board members, news media, governmental officials, attorneys, and business and education organizations
• Other duties as assigned

Application Process:

Internal candidates: Interested internal candidates should complete an online internal application.

External candidates: Interested and qualified external candidates must complete an online application.

Please note: mailed, faxed or emailed letters of interest and resumes will not be accepted.

Lake Orion Community Schools does not discriminate on the basis of sex, color, national origin, religion, age, height, weight, marital status or otherwise qualified handicapped individuals with respect to District educational programs, activities and employment practices.