Materials Expediter (8 Hours/260 Days)

Materials Expediter

Obtains bids for the purchase of and maintenance of inventory for the district warehouse.

Essential Duties And Responsibilities:

• Estimates quantities of each item to be purchased for the next school year for instructional, janitorial, and physical education supplies stocked in central warehouse. Performs analysis based on the previous year's consumption and anticipates future needs.
• Creates, advertises and issues RFQs, and RFB.
• Evaluates and awards bid based on solicitation requirements.
• Processes and prints monthly warehouse inventory reports, as well as other departmental reports on a quarterly basis.
• Prints purchasing warehouse reorder report and creates purchase orders to reorder stock on a weekly basis.
• Screens backorders for delivery as early as possible and reorders items for depleted stock.
• Anticipates changes in usage quantities and assures adequate stock.
• Obtains Material Safety Data Sheets from vendors on items stocked in purchasing warehouse and posts on internal website.
• Contacts vendors when necessary regarding prices and availability as well as receiving and delivery issues.
• Performs market research for requested goods and services.
• Assigns and maintains District control numbers for Leases, Maintenance Agreements and Contracts.
• Responsible for contract monitoring and renewals issued by the Procurement Department.
• Maintains Surplus Distribution; including posting photos to the District Online Auction Website and meeting District personnel at surplus location when requested. Recommends items for disposals.
• Records all incoming inventory on daily basis and enters into Harris to update recorded inventory available for issue and processes purchase orders for payment.
• Serves as backup for the procurement clerk.
• Performs other duties as may be assigned by the Procurement Director.

Job Specifications:

Education and/or Experience: High school diploma or general education degree (GED). Experience in obtaining bids and purchasing supplies for central warehouse and in general office procedures for Purchasing Department and warehouse operation.

Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Certificates, Licenses, Registrations: A valid driver's license with an acceptable driving record.

Supervisory Responsibilities: Not applicable

Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.

Mathematical Skills: Ability to calculate figures and amounts, such as, discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability: Ability to interpret and carry out instructions furnished in written, oral, diagram or schedule form. Ability to provide technical and managerial expertise to improve programs. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Other Skills and Abilities: Ability to perform duties with awareness of all district requirements and Board of Education policies. Ability to successfully complete hands-on testing. Ability to work independently, with limited supervision. Ability to establish and maintain effective working relationships with students, staff and the community. Ability to speak clearly and concisely both in oral and written communication.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee will occasionally lift and/or move up to 25 pounds such as boxes of materials. The employee will sometimes push/pull items such as furniture or boxes of materials.

While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, listen and/or reach with hands and arms, climb or balance, stoop, kneel, and crouch or crawl. Specific vision abilities required by this job include close vision, distance vision.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office environment with limited exposure to environmental conditions. The noise level in this environment is quiet to loud depending upon the activity in the particular part of the day.

Terms Of Employment: 12 months Level 112 Pay Scale

The terms of employment detailed in this job description are based on full time employment during the school year. Conditions of employment adjusted for part time employees or individuals who are hired for less than an entire school year.

Evaluation: Performance of this job evaluated annually according to Board Policy.

Disclaimer Statement: The information contained in this job-description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Updated 2026