Accountant

Job Description

Job Description

About New Moms At New Moms, we’re on a mission to empower young moms and their families to thrive and build brighter futures. Through innovative housing, job training, and family support programs, we serve hundreds of families each year across Chicagoland.

Position Summary New Moms is seeking a detail-oriented and collaborative Accountant to support the organization's financial integrity through accurate accounting, financial reporting, and compliance. This role is responsible for managing key accounting functions, including payroll, reconciliations, month-end close, financial reporting, audit preparation, and grant compliance.

The Accountant plays an important role in ensuring the financial health of both New Moms and its social enterprise, Bright Endeavors, by maintaining accurate financial records, strengthening internal controls, and supporting sound financial decision-making. This position partners closely with the Finance Director and other departments to ensure compliance with nonprofit accounting standards and funding requirements.

This position is located at New Moms' main office in the Austin neighborhood of Chicago.

Location:  New Moms Main Office (5317 W. Chicago Ave., Chicago, IL) 

Schedule: Full-Time, 40 hours/week. Following onboarding, this position could be eligible for a hybrid schedule. 

Starting Salary: $78,000 - $83,000

What a Day Might Look Like

Your day may begin by preparing journal entries for bank transactions, payroll and fixed assets before reconciling bank and investment accounts. Later, you might review grant revenue and expenditures, ensure compliance with donor restrictions, partner with the Finance Director to prepare month-end financial statements, or collaborate with colleagues to resolve accounting discrepancies.

Throughout the week, you'll support payroll processing, maintain accurate financial records, prepare audit schedules, and identify opportunities to improve accounting systems and workflows. Your work ensures New Moms has the financial information needed to make informed decisions while maintaining the highest standards of accountability to funders and stakeholders.

Key Responsibilities

Core Responsibilities 

• Process payroll and related journal entries while serving as backup for payroll functions
• Lead month-end and year-end close activities
• Coordinate annual audit, Single Audit, and Form 990 preparation
• Ensure compliance with Generally Accepted Accounting Principles (GAAP)

• Perform monthly bank and investment account reconciliations
• Track restricted and unrestricted funds and resolve reconciliation discrepancies
• Maintain supporting documentation for audits and donor compliance

Capital Expenditure (CapEx) & Fixed Asset Management 

• Administer capital expenditure processes and maintain fixed asset records
• Track capital purchases, depreciation, funding sources, and grant compliance
• Maintain fixed asset schedules and supporting documentation

Grant & Fund Accounting Support 

• Support grant accounting, restricted fund tracking, and compliance reporting
• Collaborate with grant and contracts teams to ensure compliance with funding requirements
• Maintain temporary restricted schedules and reconcile private funding activity

Accounting & Financial Reporting

• Prepare journal entries, financial reports, and supporting schedules
• Assist with financial statement preparation and audit support
• Ensure compliance with nonprofit accounting standards, internal controls, and organizational policies
• Support staff understanding of financial systems and reporting tools

Internal Controls & Process Improvement

• Strengthen internal controls and improve accounting processes and documentation
• Develop and maintain accounting SOPs
• Identify opportunities to streamline workflows and improve financial operations

You’ll Thrive in This Role If You Are:

• Passionate about using your accounting expertise to support a mission-driven organization
• Highly organized with exceptional attention to detail and accuracy
• Comfortable balancing day-to-day accounting with process improvement initiatives
• Analytical and naturally curious about financial trends and reconciliation
• Able to manage multiple priorities while consistently meeting deadlines
• A collaborative partner who communicates financial information clearly to non-finance colleagues
• Committed to integrity, accountability, and continuous improvement

Qualifications

Education

• Bachelor's degree in Accounting, Finance, Business, or related field required
• CPA and/or Master's degree preferred

Experience

• Four (4) or more years of nonprofit accounting experience
• Knowledge of government grant guidelines and restricted fund accounting
• Payroll processing experience preferred
• Experience with Microsoft Office and QuickBooks required
• Experience with NetSuite preferred

Skills

• Strong understanding of nonprofit accounting principles and GAAP
• Excellent analytical, organizational, and problem-solving skills
• Ability to manage multiple priorities while maintaining accuracy
• Strong interpersonal and written communication skills
• Experience improving financial systems, processes, and internal controls

Work Environment: Must be able to sit/stand for up to 8 hours, walk stairs, and lift up to 30–40

lbs (or perform with reasonable accommodation). Work environments may vary.

Benefits & Perks:  We care about the well-being of our team and are proud to offer a

comprehensive and competitive benefits package, including:

• Medical insurance with generous employer contribution
• Dental and vision insurance
• Flexible Spending Account (FSA)
• Short-term disability, long-term disability, and life insurance – 100% employer-paid
• Employee Assistance Program (EAP) for free counseling and resources
• Generous paid time off, as well as 15 paid holidays and half days on Fridays during the
• summer
• 403b retirement plan with employer match
• Pre-tax transportation benefits
• Professional development 
• Free spiritual direction services