Administrative Assistant / Job File Coordinator

Job Description

Job Description

Ikon Builders, Inc. is hiring a full-time Administrative Assistant / Job File Coordinator to support our residential insurance restoration and reconstruction projects. We’re looking for someone who already has administrative experience in construction, restoration, or property insurance claims and can manage job files with accuracy and consistent follow-through.

Responsibilities

• Set up and maintain job files, documents, and status updates

• Support project managers and estimators with scheduling and follow-ups

• Communicate with homeowners, insurance contacts, subcontractors, and team members

• Track contracts, change orders, permits, inspections, and invoices

• Identify missing documents, deadlines, and items requiring follow-up

• Record clear notes and next steps in our job management systems

Required qualifications

• Administrative experience in construction, restoration, or property insurance claims

• Strong computer and typing skills

• Proficiency with Microsoft Word, email, spreadsheets, and PDF documents, including completing forms and organizing files

• Professional written and phone communication

• Ability to manage multiple active jobs while maintaining accurate records

Experience working with insurance companies, adjusters, or insurance claim documentation is strongly preferred.

Pay: $22–$25 per hour, based on experience
Schedule: Full-time, 8am - 5pm
Location: San Clemente