Executive Personal Assistant

Executive & Personal Assistant

Platinum Fundraising is seeking an exceptional Executive & Personal Assistant to serve as a trusted right-hand to one of our company owners. This is not a traditional administrative role as we need someone who sees what needs to happen next, takes ownership, and keeps things moving. The successful candidate will be comfortable managing a broad mix of professional and personal priorities and can be trusted to handle matters from start to finish with sound judgment, discretion, and excellent follow-through.

We are seeking a dynamic and highly organized Executive Personal Assistant to support our leadership team. In this role, you will manage complex calendars, coordinate projects, handle confidential information, and facilitate seamless communication across departments. Your proactive approach and exceptional organizational skills will ensure our executives operate efficiently and effectively, enabling them to focus on strategic priorities.

Key responsibilities include managing the executive's calendar, appointments, meetings, and changing priorities; coordinating business and personal travel; tracking projects, deadlines, outstanding items, commitments, and items assigned to others; preparing for meetings, taking notes as needed, and tracking action items; coordinating smaller projects, vendors, quotes, services, meetings, events, gifts, supplies, and special projects; tracking receipts and expenses; maintaining highly organized electronic and physical files; preparing franchisee packages; maintaining CRM/VanillaSoft updates, lead status changes, franchisee records, files, and reports; reviewing form submissions, coverage maps, and location information; supporting territory and store-location administration; managing personal appointments, personal travel, purchases, gifts, returns, household vendors, paperwork, phone inquiries, and occasional local errands; and handling confidential business and personal information with complete discretion.

What success looks like means naturally staying a step ahead, anticipating needs, recognizing potential issues early, and taking initiative to keep things moving without waiting for direction. When something changes or goes wrong, you assess the situation, consider what may be affected, and take ownership of finding a solution. You follow through, stay on top of outstanding items, adapt when priorities change, and make sure important details do not fall through the cracks.

Qualifications and experience include a bachelor's degree, 5+ years of relevant Executive Assistant and/or Personal Assistant experience, experience in a combined Executive + Personal Assistant role strongly preferred, experience directly supporting an owner, founder, or senior executive, experience managing a busy executive calendar, coordinating business travel, and supporting projects, ability to anticipate needs and take initiative without step-by-step direction, demonstrated ability to handle highly confidential information, experience managing business travel arrangements and handling internal communication channels efficiently, and very tech-savvy with the ability to learn and troubleshoot systems independently; strong proficiency with Microsoft Office and PDF tools.

Required working style includes being extremely detail-oriented, highly organized, dependable, and consistently punctual; exceptionally proactive with strong follow-through and the ability to anticipate needs; resourceful, independent, and comfortable figuring things out without being told every next step; professional and polished with excellent written and verbal communication; calm under pressure, adaptable when priorities change, and able to juggle multiple important priorities; discreet, trustworthy, objective, and pragmatic with strong judgment and problem-solving skills; upbeat, confident, patient, and comfortable receiving direct feedback; and comfortable working for a busy executive who values independence and does not provide constant check-ins.

Benefits include medical, vision, and dental insurance with company contribution; paid time off; paid holidays; health savings account (HSA); flexible spending account (FSA); employee assistance program (EAP); free counseling services and resources for emotional, physical, and financial well-being; paid training; employee rewards; employee discounts; veteran appreciation floating holiday; and annual salary review.

Perks include a comfortable, well-equipped workspace where every team member can stay focused, energized, and supported throughout the day; highly supportive work-life balance; extensive and paid training program; complimentary office treats; ergonomic office chairs to balance ball chairs; and a state-of-the-art sound system.

Culture celebrates everything every sale, every milestone, every personal win, because we believe in recognizing effort as much as results. At Platinum Fundraising, you'll join a team that lifts each other up, learns together, and pushes each other to be better every day. Our leaders are hands-on, offering constant coaching and guidance to help you succeed and close more deals. Add in great incentives, friendly competition, and a fun, inclusive environment, and you've got a place where you can thrive both personally and professionally.

Schedule and logistics include this being a full-time, fully in-office position in Fort Lauderdale. Schedule is Monday through Friday, 9:00 AM 6:00 PM. Hours may vary based on business needs. Occasional availability outside normal business hours and occasional travel may be required. Candidates must have a valid driver's license, reliable transportation, and be comfortable completing occasional local errands.

The right fit is best suited for someone who genuinely enjoys being the person behind the scenes who makes everything run smoothly. You take pride in anticipating needs, solving problems, and making sure nothing falls through the cracks. For the right person, this is an opportunity to become a highly trusted partner and true right-hand to the founder of the company.

Salary is negotiable and based upon experience.