Material Planning Specialist

Job Description

Job Description

Role Overview

The Material Planning Specialist is responsible for comprehensive material control, including material purchasing, customs clearance, inventory management and logistics. During the early stage of company establishment, the Material Planning Specialist will contribute significantly to the establishment of MOBIS North America Electrified Powertrain, LLC. Various operating standards and systems will be modified and renewed for new projects based on the previous versions. After establishment, the Material Planning Specialist will be responsible for ensuring that materials are available when needed, at the right cost and quality. The Material Planning Specialist will play a key role in coordinating with other departments and teams, managing resources, and ensuring that all stakeholders are informed and engaged throughout the material management process.

KEY RESPONSIBILITIES (To perform within this position successfully, the incumbent must be able to perform each essential duty satisfactorily. Other duties may be assigned.)

Material Purchasing

• Initial point of contact for Supplier supply chain
• Monitor Material Requirements Planning (MRP) process and daily requirement changes
• Monitor supply chain and shortage
• Maintain EDI process (MNAe ↔ Supplier) and conduct contingency plan when trouble with Supply chain (Material Release, Supplier ASN, Payment advice)
• Work with Production Control on all trial builds and issue Purchase Orders (POs) to support the programs ensuring timely delivery and correct Engineering Change parts
• Ensure accuracy of POs by maintaining SAP Material Master Data
• Maintain scheduling agreements, source lists, inventory, and other SAP functions
• Compile information such as material inventories, materials used, or customer information so that status reports can be completed
• Provide requirements and inventory assessments to Suppliers to ensure efficient operations of all applicable module processes
• Manage daily and monthly inventory levels and Engineering Change Order schedule
• Analyze and comprehend all part requirements in accordance with the specifications, frequency of use, outside variables, and packaging to maintain a minimum stock level in a timely manner
• Communication with CKD control team members in Korean HQ
• Enter manual purchase orders as needed for new model year trial events
• Collaborate with Production Control, Logistics, QC, Procurement, Development on issues as they arise Communicate with suppliers on any current issues and changes (EC, Delivery, Payments, etc.)
• Monitor SAP for GR (Goods Receipt)/ GI (Goods Issue)/ Backlog status
• Monitor all pricing changes and process retroactive adjustments
• Review invoices and packing slips for accuracy
• Collect and maintain Material index in ERP or manual
• Document & analyze material movement and use
• Complete supplier cum verification process and claim with the supplier monthly
• Minimize inventory levels on balance out parts and when appropriate, submit an obsolescence claim
• Maintain Material index system data accuracy (System vs Actual)
• Communication with CKD control team members in Korean HQ
• Enter manual purchase orders as needed for new model year trial events
• Collaborate with Production Control, Logistics, QC, Procurement, Development on issues as they arise
• Material consumption tracking for material closing and inventory accuracy (weekly, monthly)
• Maintain Supplier portal system contents (GSCP)
• Follow up with IT team for SAP system improvement in user's aspect
• Close out OS&D items in SAP so they can be charged back to the responsible party
• Prepare and send back damaged parts to the correct local supplier
• Dispose of all items damaged by workers using approved methods

Customs Clearance

• Initial point of contact for Customs clearance and Duty authorities
• Monitor import customs clearance status
• Monitor change of US/Korea trade policy (especially duty ratio)
• Audit response from Customs clearance and duty authorities
• Trading issue response with broker
• Conduct contingency plan when trouble with customs clearance (in case of Air freight)
• Enter duty slip in SAP
• Make plan for duty budget and maintain account amount for duty
• Communication with customs clearance broker and consulting company
• Bidding for customs clearance broker and consulting company
• C-TPAT & FTZ set up (if necessary)
• Tracking containers in transit, at Port, at CY and calling container to plant
• Manage container detention, demurrage, CY free time in US area
• Maintain import documents
• Certificate of origin, Invoice, Packing list, B/L
• Maintain and verify appropriate HS-code
• Continuous improvement on duty reduction
• All other duties as assigned

Logistics Planning

• Making all areas of the logistics plan
• Maintain Logistics master information
• Manufacture Inbound Package (Design, Bidding, Test, Approval, communication with supplier)
• Design transportation route / mode / lead time / estimated cost
• Design logistics lay-out (area, stock level, location, logistics flow, feeding method, dock)
• Design logistics equipment (Rack, High-rack, special rack, cart, in-house package, dolly)
• Make all areas of the logistics process
• Loading/unloading, Package waste, OS&D, feeding fool proof, count inspection)
• Calculate number of workers, equipment and each cost as needed
• Calculate logistics cost impact by EC
• Maintain and improve logistics systems (MES, ERP, SC-Portal)
• Make plan logistics cost budget
• Make a contingency plan for supply chain
• Customer audit response
• Monthly/Weekly logistics report (stock level, logistic cost, down time, shortage)
• Coordinate window time and assign dock
• Communication with supplier about logistics (condition, claim, cooperation etc.)
• Communication with CKD control member in Korea about supply chain and cost
• Develop and implement continuous improvement ideas

Inbound Logistics

• Ensure that shipping containers delivered to plant and off-site warehouses are returned to port on time to avoid late fees
• Maintain window time plan vs actual
• Create transportation schedules for multiple daily shippers with 3PL
• Material must be loaded and unloaded in a timely manner, avoiding premium waiting time charges
• Calling container with purchasing member
• Conduct emergency transportation
• Maintain logistic cost and enter slip in SAP

In-house Logistics

• Check stock level regularly and analyze plan vs actual (communication with purchasing member)
• Ensure that proper FIFO protocols
• Maintain high rack accuracy SAP vs actual (location, Parts, Quantity, FIFO date)
• Make sure there are sufficient parts stock levels in the warehouse to feed the production lines
• Responsible for overseeing the management of return package
• Report on daily activities/problems/solutions etc.
• 3R and 5S activities
• Ensures all inventory hold locations are properly allocated and visually identified (label, location)
• Performs cycle counts as required
• Maintain OS&D process
• Audits incoming material in accordance with MOBIS procedures for quantity of material
• Maintain logistics documents with purchasing member
• Responsible for maintaining logistics equipment and bidding (forklift, reach truck, dock leveler, battery charger, PDA, barcode reader, racks, cart, tools)

AUTHORITY & SCOPE This role operates within defined corporate policies and procedures and exercises judgment appropriate to its level of responsibility. The position may influence decisions related to functional operations, processes, or recommendations and escalate matters as required.

Qualifications (The requirements listed below are representative of the knowledge, skills, and/or ability required and preferred for this position.)

Required Education & Experience :

• High School Diploma or GED required
• 0-2 years of experience in material planning, logistics, inventory control, purchasing, warehouse operations, supply chain, or a related field.

Required Knowledge, Skills, & Abilities:

• Basic understanding of inventory control, material planning, purchasing, logistics, or supply chain processes in a manufacturing environment
• Strong organizational skills with the ability to manage multiple priorities, maintain accurate records, and meet deadlines in a fast-paced environment
• Proficiency in Microsoft Office applications, particularly Excel, with the ability to analyze data and prepare reports
• Strong verbal and written communication skills with the ability to collaborate effectively with suppliers, customers, and cross-functional teams
• Ability to learn and utilize ERP systems, such as SAP, and apply problem-solving skills to support material availability and inventory accuracy

Preferred Education and Experience

• Associate's or Bachelor's degree in Supply Chain Management, Logistics, Business Administration, Operations Management, or a related field
• Previous experience in manufacturing, automotive, warehouse, distribution, or logistics environment
• Experience utilizing SAP or other ERP systems for inventory, purchasing, or material planning activities

Preferred Knowledge, Skills, and Abilities

• Familiarity with Material Requirements Planning (MRP) and inventory management concepts
• Intermediate Microsoft Excel skills, including formulas, pivot tables, and data analysis
• Knowledge of Just-in-Time (JIT) manufacturing and inventory control principles
• Familiarity with supplier communication, logistics coordination, or transportation planning
• Strong analytical and troubleshooting skills with the ability to identify issues and r