Design Coordinator

Job Title: Design Coordinator Location: New York, NY About Us Effy Jewelry is a family-owned luxury brand with over 40 years of expertise in fine jewelry design, manufacturing, and retail. Known for vibrant gemstones, bold designs, and exceptional craftsmanship, Effy has built a global presence with collections featured in more than 150 boutiques across premier land-based locations and cruise ships worldwide. With a strong foundation in quality, innovation, and customer experience, Effy continues to evolve while staying true to its heritage as a privately owned business. Our teams operate at the intersection of luxury retail and global travel, delivering a personalized and elevated shopping experience to customers around the world. Position Overview We are seeking a highly organized, detail-oriented, and design-minded Design Coordinator to support the planning, design, production, installation, and execution of Charter projects across Effy’s cruise retail portfolio. This role will work closely with the Store Design, Retail Experiences, Visual Merchandising, Creative, and Charter teams, as well as cruise line partners, vendors, fabricators, and other stakeholders, to help bring projects from concept through execution. The ideal candidate has a background or education in Interior Design or Design Management with the ability to understand space planning and design intent while also managing the detailed coordination required to keep complex projects moving forward. Charters are the core of this role. As needed, the Design Coordinator may also support Special Projects such as special retail activations, temporary installations, new retail concepts, branded environments, events, and other strategic initiatives. This role is based at our New York City headquarters and requires being onsite five days a week. Key Responsibilities Project Coordination & Support Provide day-to-day design and project coordination support to Project Managers and Design leadership, primarily on Charters and, as needed, on Special Projects and other business initiatives. Attend Charter calls and keep project tasks, timelines, and documentation current in Asana. Proactively track project schedules, action items, approvals, deliverables, and outstanding decisions to ensure projects remain on schedule. Assist with project documentation, presentations, specifications, budgets, procurement tracking, and installation planning. Identify potential design, production, or logistical issues and work with the appropriate teams to develop solutions. Support multiple projects simultaneously, adapting priorities based on evolving business needs and project timelines. Design Development & Interior Design Support Support the development of retail environments, activations, fixtures, displays, branded elements, and temporary installations from initial concept through final execution. Update floor plans and layouts based on feedback from the sales team, Project Managers, and designers, and present changes for review. Assist with space planning and communicating comments & feedback to designers or vendors for updated design packages. Utilize SketchUp and other design software to develop and modify layouts and design concepts during planning, production, and onsite execution. Assist with sourcing materials, finishes, furniture, fixtures, decorative elements, and other design components as required. Maintain organized project design documentation, including drawings, specifications, finish selections, vendor information, and approvals. Communication & Meeting Coordination Act as a liaison between internal teams, cruise line partners, designers, vendors, fabricators, and other stakeholders to maintain clear and timely communication throughout the project lifecycle. Coordinate project meetings and presentations, including scheduling, preparing current materials, documenting decisions and action items, and managing follow-up. Ensure stakeholders have access to the most current drawings, specifications, artwork, schedules, and project information. Vendor & Production Coordination Coordinate with vendors and fabricators throughout the production process, communicating approved designs, specifications, quantities, materials, artwork, and timelines. Track vendor deliverables, samples, shop drawings, prototypes, production schedules, and outstanding approvals. Participate in vendor visits and production reviews as required. Inventory & Kit-of-Parts Management Organize, track, and maintain accurate inventories and Kits of Parts for reusable fixtures, décor, props, signage, equipment, and other elements associated with Charters and Special Projects. Maintain current records of item locations, quantities, condition, modifications, replacements, and reorders. Coordinate with vendors and internal teams to ensure required materials are complete, updated, and ready for upcoming installations or activations. Travel, Installation & Onsite Execution Travel for every Charter project and for site visits as needed, including domestic and international trips of 1–2 weeks at a time, multiple times throughout the year, with extended periods onboard cruise ships. Help coordinate shipping and onsite logistics for installations. Support loading, installation, and final styling of retail environments, activations, and other project elements onboard cruise ships or at other project locations. Review onsite installations against approved design intent and assist with field adjustments, troubleshooting, and quality assurance. For Charter projects, support activations throughout the sailing as required, including maintenance, troubleshooting, disassembly, palletization, and offloading of project materials. Qualifications Bachelor’s degree in Interior Design, Architecture, Retail or Environmental Design, or a related field preferred. 1–3 years of experience in Interior Design, Experiential Design, Visual Merchandising, or design/project coordination. This is not an entry-level role. Cruise, hospitality, or retail experience is a strong plus. Proficiency in SketchUp and Asana required; AutoCAD, Adobe Creative Suite, or Enscape a plus. Working knowledge of space planning, materials and finishes, and fixtures, with the ability to read floor plans, elevations, and construction drawings. Highly organized and detail-oriented, able to manage multiple projects and keep documentation accurate. Clear, confident communicator with internal teams, cruise line partners, designers, vendors, and fabricators. Entrepreneurial, resourceful self-starter who adapts quickly to changing priorities and welcomes feedback. Travel Requirements This role requires travel for all Charter projects, typically 1–2 weeks at a time, multiple times per year, including extended periods onboard cruise ships. Additional travel for site visits, ship visits, vendor coordination, and installations will be required as business needs dictate. Salary Range $65,000 – $80,000 annually, depending on experience and qualifications. Candidates must have valid work authorization for the U.S. at the time of application and throughout employment; we are not able to sponsor visas. Effy Jewelry is committed to diversity in its workplace and is proud to offer equal employment opportunities to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, veteran status, or any other legally protected characteristic in the location in which the candidate is applying. Effy Jewelry applicants are assessed solely on their qualifications for the role, without regard to disability or need for accommodation.