Administrative Coordinator II

Administrative Coordinator II

Support Leadership. Keep Operations Moving. Make a Difference.

Join The Arc Columbia-Saratoga as an Administrative Coordinator II and play an important role in supporting our agency's leadership and daily operations. In this position, you'll provide administrative and operational support to the CEO, CFO, Board of Directors, and Leadership Team while assisting with Finance and other agency functions. If you're highly organized, detail-oriented, professional, and enjoy managing a variety of responsibilities in a collaborative environment, this may be a great opportunity for you.

Location: Mellenville, NY

Schedule: Monday–Friday, 8:00 AM–4:30 PM (30-minute unpaid lunch). Occasional evening meetings required.

Hours: 40 hours per week

Pay Rate: $25.00 per hour

At The Arc Columbia-Saratoga, formerly known as Coarc/Columbia County Arc, we belong to a mission that expands opportunities so that every person can pursue their goals and live a life of purpose and belonging. Our work is both rewarding and challenging, and we support each other through a culture of belonging, respect, and shared purpose. When you join us, you will be making a difference in your community while being valued for your contributions.

"Our work isn't always easy, but it's worth it. At The Arc Columbia-Saratoga, you'll belong, contribute, and make a difference."

Key Responsibilities:

• Provide administrative support to the CEO, CFO, and Leadership Team, including correspondence, reports, scheduling, and recordkeeping.
• Coordinate Board of Directors and committee meetings, including agendas, meeting materials, minutes, and required documentation.
• Prepare and distribute Board reports and assist with tracking contracts, approvals, and agreements.
• Coordinate meetings, conferences, training registrations, and other professional activities for agency leadership.
• Assist with purchasing, purchase orders, office supplies, and general administrative operations.
• Track agency property lease agreements, consultant agreements, renewals, and important deadlines.
• Provide administrative support to the Finance Department, Benefits Specialist, and Self-Direction program.
• Assist with Recreation Committee funding requests, grant reporting, and related financial documentation.
• Prepare Representative Payee reports and assist with Social Security reviews and audits.
• Maintain and organize Medicare, Medicaid, SNAP, and other benefit-related records and documentation.
• Communicate professionally with agency leadership, Board members, employees, vendors, and community partners.
• Maintain accurate, confidential records and ensure timely follow-up on administrative responsibilities.
• Assist with special projects and other administrative activities as needed.

Requirements:

• Associate's degree and five years of combined secretarial and supervisory experience; or
• An equivalent combination of education and experience that provides the required knowledge, skills, and abilities.
• Strong organizational, administrative, and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with computers, electronic records, and office applications.
• Ability to manage multiple priorities, meet deadlines, and maintain accurate records.
• Strong attention to detail, sound judgment, and problem-solving skills.
• Ability to handle confidential and sensitive information professionally.
• Ability to work independently and collaboratively with agency leadership and staff.

Comprehensive Benefits:

• Health, dental, and vision insurance
• 24/7 access to a doctor for you and your household
• Paid time off
• Retirement savings plan
• Paid training and professional development
• Opportunities for career growth and advancement

For more information, please contact:

Jamie Budai

Senior Recruitment & Retention Specialist

The Arc Columbia-Saratoga

Email: View email address on click.appcast.io

Phone: View phone number on click.appcast.io

Equal Opportunity Employer